Event Manager - Chef Daniel Boulud Restaurants

The Dinex Group - Daniel Boulud; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

The Dinex Group - Daniel Boulud is seeking a Private Events Manager to assist the Events Director with excellent organizational, planning and time management skills, and the ability to handle multiple projects in a fast-paced environment. This role focuses on promoting and selling events and maximizing revenue.

You will coordinate inquiries, prepare proposals and contracts, manage menus and floor plans, and oversee on-site events with a client-first approach.

Qualifications

• Excellent communication skills, both verbal and written.
• Ability to meet and greet and coordinate with prospective and current clients.
• Strong telephone etiquette and data capture from all forms of correspondence.
• Knowledge of booking policies and procedures.
• Proficiency with Tripleseat, Resy, Allseated, UpServe and Microsoft Office.

Responsibilities

• Promote and sell multiple event spaces and oversee booked events with operations.
• Maximize event revenue when determining menus, offering menu upgrades.
• Support events department in managing all incoming event inquiries.
• Correspond and maintain leads/inquiries from Tripleseat, Outlook, and other platforms and ensure follow up on the same business day.
• Prepare, communicate & post weekly BEOs relating to the event to ensure a smooth and efficient execution.
• Coordinate all administrative event details with client from inquiry to close including contracts, deposits and payments.
• Coordinate all logistical event details from planning to execution, including site inspections and vendor meetings.
• Conduct on-site visits with clients to ensure total client satisfaction.

Skills

Excellent communication

Client coordination

Sales experience

Leadership

Tools

Tripleseat

Resy

Allseated

UpServe

Microsoft Office

Job description

We are seekingaPrivate Events Managerto assist the Events Director and/or department with excellent organizational, planning and time management skills with the capacity to handle multiple projects simultaneously, and is comfortable and successful in a fast-paced environment. This position will assist the Private Events Director and/or Department in all aspects of promoting and selling events and maximizing revenue. We are looking for an individual who is strategic and proactive with a proven track record of leadership in both sales and F&B management. Applicants must possess excellent communication and interpersonal skills.
This position receives a base salary in addition to commission.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Promote and sell multiple event space and oversee booked event with operations.
• Maximize event revenue when determining menus, offering menu upgrades,
• Support events department in managing all incoming event inquiries;
• Correspond and maintain leads/inquiries from Tripleseat, Outlook, and all/any other platforms and must ensure follow up on the same business day
• Prepare, communicate & post weekly BEOs relating to the event to ensure a smooth and efficient execution
• Coordinate all administrative event details with client from inquiry to close including but not limited to negotiating, executing proposals, contracts, ensuring client payment in full, developing floor plans, rental orders, and post event follow-up.
• Coordinate all logistical event details from planning to execution, including site inspections, tastings, vendor meetings, COI paperwork, and day-of onsite client contact.
• Responsible for BEOs, Menu Cards, Event Details, Itemized Bills, Resy syncing, taking & logging deposits and final payments, managing specific client event needs, event administrative paper work, noting in reservation system, and keeping all information up to date for all departments.
• Conduct on-site visits with clients
• Greet host/clients on site at the beginning of an event to ensure total client satisfaction and and adjust last minute requests
• Prepare documents needed for staff to review during event pre-shift
• Create menu cards, escort cards, and place orders for kosher meals, rental lists, floral, balloons etc.
• Support or Generate sales reporting, budgets, deposit logs, commission logs and financial analysis
• Collaborate with Dinex Internal Marketing and PR Team to drive sales
• Experience pace reporting a plus

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent communication skills, both verbal and written
• Able to learn and perform all essential job functions accurately and safely
• Ability to meet and greet and coordinate with prospective and current clients
• Strong telephone etiquette, listening and understanding clients’ needs, communicating your thoughts clearly, and recording all pertinent data collected from all forms of correspondence/conversation
• Provide friendly, courteous and efficient service to all guests
• A thorough understanding of all booking policies and procedures
• Ability to work with multiple computer applications including but not limited to the Microsoft office suite, Tripleseat®, allseated, UpServe, and Resy or similar software
• Knowledge of the following: kitchen functions, general culinary practices, restaurant operations and banquet operations

OTHER:

• Due to the cyclical nature of the industry, Employees may be required to work varying schedules dependent on the business needs. Attendance to scheduled training sessions and meetings are required

Experience

• Minimum 3 year experience selling multiple spaces required
• Minimum 3 yr experience in Events or Catering Sales Position for Fine Dining, Forbes, or Michelin Restaurant a plus
• Experience coordinating events on a team that generates minimum of $2.5million in event revenue
• Large scale production and or high volume event experience a plus
• Ability to work nights, weekends and holidays, and variable schedule, per the needs of the business
• Appreciation, Passion and knowledge offood, wine and hospitality.

Grooming:

All employees are required to maintain standards of personal hygiene in accordance with company standards.

More detail about Chef Daniel Boulud Restaurants part of The Dinex Group, the Restaurant Group of Chef Daniel Boulud, please visit https://culinaryagents.com/entities/237-Chef-Daniel-Boulud-Restaurants