Event Manager

Datos Insights; United States; On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

401(k) with employer match

Flexible time off

Full medical/dental/vision benefits

Job summary

A leading data and advisory firm is seeking an experienced Event Manager to manage logistics and production for various events. The ideal candidate will have 7-10 years of event management experience and strong skills in budget management and contract negotiation. Responsibilities include executing event planning from start to finish, maintaining positive relationships with partners, and utilizing project management tools effectively. This position also involves providing exceptional customer service and managing high-stress situations calmly. Flexible time off and full benefits provided.

Qualifications

• 7-10+ years of event management experience.
• Proven experience owning end-to-end execution across complex event portfolios.
• Strong strategic thinking and problem-solving skills.

Responsibilities

• Plan, organize, and execute internal and external event logistics.
• Manage event budget and forecast expenses.
• Negotiate event contracts and achieve favorable terms.

Skills

Event management experience

Negotiating event contracts

Budget management

Education

Bachelor’s Degree

Tools

Microsoft Office (Excel, Outlook, PowerPoint)

Swoogo

Monday.com

Job description

Datos Insights delivers the most comprehensive and industry-specific data and advice to the companies trusted to protect and grow the world’s assets, and to the technology and service providers who support them. Staffed by experienced industry executives, researchers, and consultants, we support the world’s most progressive banks, insurers, investment firms, and technology companies through a mix of insights and advisory subscriptions, data services, custom projects and consulting, conferences, and executive councils.

Datos Insights is seeking an Event Manager to join our global Events Team. Interested and qualified? Read on!

The Event Manager is responsible for end-to-end planning and operational delivery of all logistics and production elements across Datos Insights’ event portfolio as well as internal meetings and events.

Responsibilities:

• Independently plan, organize, and execute internal and external event logistics from initial stages of development, through on-site and post-event reporting.
• Independently own all aspects of smaller events (e.g. one day, half day) and sub-events taking place within larger conferences, such as sponsored dinners, Council meetings, internal team meetings, etc.
• Manage event budget and forecast event expenses including post-event reconciliation
• Negotiate event contracts including review and audit of event clauses to achieve favorable terms for the organization
• Own the relationship with venue sourcing partner, and conduct research on non-hotel venues creating and submitting RFP’s
• Manage staff and attendee room blocks including liaising with hotel housing coordinator to ensure accuracy of pick-up reports and rooming lists.
• Attend conferences and assist Events team with registration, production, and client needs.
• Assist with administrative tasks such as creating organizational documents, managing the Events team inbox, updating project management systems and reconciling financials.
• Build and maintain positive relationships with key conference partners and team members (internal and external) to ensure successful conference execution.
• Develop ability to use internal tools independently such as Swoogo, Excel, and Monday.com
• Assist in administering attendee and sponsor satisfaction surveys, compiling feedback reports, documenting lessons learned, and surfacing suggestions that improve event experiences.
• Provide exceptional customer service to clients and internal partners.

Qualifications:

• Bachelor’s Degree and 7-10+ years of event management experience
• 5+ years of managing event budget and forecasting event expenses
• 5+ years of negotiating event contracts
• Proven experience owning end to end execution across complex event portfolios
• Strong strategic thinking skills with ability to independently problem-solve and translate goals into executable plans
• Exceptional time management, attention to detail and organization skills
• Excellent communication, interpersonal and relationship-building skills
• Ability to develop and manage events to timelines, troubleshooting and escalating appropriately for support as needed
• Ability to work in a dynamic, collaborative environment while adapting to changing priorities
• Ability to manage high pressure situations effectively and calmly
• Strong knowledge of Microsoft Office, including Excel, Outlook and PowerPoint
• Previous experience working with event management and project management platforms desired but not required
• Ability to travel approximately 10-15%

Datos Insights is committed to offering a rewarding professional environment. The compensation package includes base salary, bonus, 401(k) with employer match, flexible time off, and full medical/dental/vision benefits. Datos Insights is an equal-opportunity employer.