Event Manager

TPR.; Nashville (TN); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health, Dental, Vision and Life Ins.

Short-term & Long-term disability

Paid time off and holidays

401(k) plan with company match

Job summary

TPR is seeking an Events Manager to represent the venue and tour, ensuring smooth load-in to load-out and advancing details prior to showtime. You will coordinate with artists, hosts, and sponsors, manage dressing rooms, staffing, and on-site operations to deliver a seamless experience.

Responsibilities include budgeting, settlements, guest lists, VIP arrangements, security briefings, and post-event financial reconciliation with internal and external stakeholders.

Qualifications

• Bachelor’s degree in event management (preferred but not required).
• 3+ years of experience in event management, tour management, event production, or artist relations.
• Experience working in live events, concerts, festivals, or corporate activations.

Responsibilities

• Advance logistics for each event, including stage dimensions, power requirements, generator rentals, catering, dressing rooms, parking, volunteers, sourcing labor & staffing and other day-of-show needs.
• Be the first on-site and last out, serving as the primary representative during events, including but not limited to the artist/tour, venue, onsite radio and tour sponsors.
• Oversee the entire event setup, including assigning dressing rooms, supervising load in/out, training & managing volunteers, and setting up the box office and concessions.
• Coordinate security briefings and ensure smooth financial and operational settlements between the venue, artist, and internal teams.
• Ensure compliance with safety regulations, venue policies, and local ordinances.
• Manage guest lists, VIP accommodations, and meet-and-greet logistics when required.
• Manage daily schedules ensuring timely door opening, show start and finish times.
• Emcee and stage announcements when applicable.
• Ensure artist hospitality riders, catering, and accommodations are met per contract specifications.
• Address any last-minute artist or crew needs to ensure a positive experience.
• Assist in resolving any logistical or technical issues that arise during the event.
• Prepare venue, and co-promoter settlements, reconciling all revenue and expenses to ensure accuracy.
• Manage post-event financial reconciliation with both internal accounting and external stakeholders.

Skills

Organizational skills

Problem-solving

Leadership

Communication

Team management

Vendor negotiations

Budgeting

Google Suite

Event production software

Live production knowledge

Education

Bachelor’s degree in event management

Tools

Google Suite

Event production software

Budgeting tools

Job description

Position Summary

Act as the primary representative to the venue and tour for TPR. Will be responsible for ensuring a smooth event from load-in to load out on the day of the event and advancing all details prior.

• Serve as the primary point of contact between the artist/tour and the host venue.
• Advance logistics for each event, including stage dimensions, power requirements, generator rentals, catering, dressing rooms, parking, volunteers, sourcing labor & staffing and other day-of-show needs.
• Track and manage expense budgets for catering, hospitality, and staffing.
• Event Management:
• Be the first on-site and last out, serving as the primary representative during events, including but not limited to the artist/tour, venue, onsite radio and tour sponsors.
• Oversee the entire event setup, including assigning dressing rooms, supervising load in/out, training & managing volunteers, and setting up the box office and concessions.
• Coordinate security briefings and ensure smooth financial and operational settlements between the venue, artist, and internal teams.
• Ensure compliance with safety regulations, venue policies, and local ordinances.
• Manage guest lists, VIP accommodations, and meet-and-greet logistics when required.
• Manage daily schedules ensuring timely door opening, show start and finish times.
• Emcee and stage announcements when applicable.
• Hospitality & Artist Relations:
• Ensure artist hospitality riders, catering, and accommodations are met per contract specifications.
• Address any last-minute artist or crew needs to ensure a positive experience.
• Assist in resolving any logistical or technical issues that arise during the event.
• Settlement:
• Prepare venue, and co-promoter settlements, reconciling all revenue and expenses to ensure accuracy.
• Manage post-event financial reconciliation with both internal accounting and external stakeholders.

Position Summary

Act as the primary representative to the venue and tour for TPR. Will be responsible for ensuring a smooth event from load-in to load out on the day of the event and advancing all details prior.

Essential Duties And Responsibilities

• Advancing:
  • Serve as the primary point of contact between the artist/tour and the host venue.
  • Advance logistics for each event, including stage dimensions, power requirements, generator rentals, catering, dressing rooms, parking, volunteers, sourcing labor & staffing and other day-of-show needs.
  • Track and manage expense budgets for catering, hospitality, and staffing.
• Event Management:
  • Be the first on-site and last out, serving as the primary representative during events, including but not limited to the artist/tour, venue, onsite radio and tour sponsors.
  • Oversee the entire event setup, including assigning dressing rooms, supervising load in/out, training & managing volunteers, and setting up the box office and concessions.
  • Coordinate security briefings and ensure smooth financial and operational settlements between the venue, artist, and internal teams.
  • Ensure compliance with safety regulations, venue policies, and local ordinances.
  • Manage guest lists, VIP accommodations, and meet-and-greet logistics when required.
  • Manage daily schedules ensuring timely door opening, show start and finish times.
  • Emcee and stage announcements when applicable.
• Hospitality & Artist Relations:
  • Ensure artist hospitality riders, catering, and accommodations are met per contract specifications.
  • Address any last-minute artist or crew needs to ensure a positive experience.
  • Assist in resolving any logistical or technical issues that arise during the event.
• Settlement:
  • Prepare venue, and co-promoter settlements, reconciling all revenue and expenses to ensure accuracy.
  • Manage post-event financial reconciliation with both internal accounting and external stakeholders.

About The Candidate

• Strong organizational and logistical planning skills to manage schedules, venues, and travel.
• Excellent problem-solving abilities and adaptability in high-pressure situations.
• Knowledge of tour routing, budgeting, contracts, and vendor negotiations.
• Ability to coordinate with artists, crews, venues, and vendors efficiently.
• Strong leadership and team management skills to oversee road crews, production staff, and local teams.
• Proficiency in event production software, budgeting tools, and Google Suite.
• Strong communication and interpersonal skills for liaising with stakeholders.
• Understanding of live production elements (audio, lighting, video, staging, etc.).

QUALIFICATIONS

• Bachelor’s degree in event management, music business, business administration, hospitality, or a related field (preferred but not required).
• 3+ years of experience in event management, tour management, event production, or artist relations.
• Experience working in live events, concerts, festivals, or corporate activations.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequent standing, walking, and moving for extended periods, often on uneven surfaces.
• Lifting, carrying, and moving equipment, luggage, or promotional materials (typically up to 50 lbs).
• Repeated bending, stooping, and reaching while setting up or organizing tour logistics.
• Extended periods of sitting while traveling by plane, bus, or car between tour stops.
• High mental and physical endurance due to irregular sleep schedules, long hours, and constant problem-solving.
• Exposure to loud noise levels, bright lights, and large crowds.
• Varied work conditions, including extreme temperatures, outdoor environments, and tight backstage spaces.
• Unpredictable schedules with long days, late nights, and changing time zones.

Report to: Director of Events

Salary Range

$65,000 - $85,000

Classification

Exempt

Location

Nashville, TN preferred, or Costa Mesa, CA

Travel time

40% - 50%

Benefits

• Health, Dental, Vision and Life Insurance
• Short term & Long term disability insurance
• Paid time off and paid company holidays
• 401(k) plan with company match