Touring Project Manager

Aeg-Worldwide; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Bonus plan

Medical, dental & vision insurance

401k plan with employer match

Job summary

AEG in Chicago is seeking a Touring Project Manager to coordinate logistics for tours and live events, partnering with venues, vendors, and internal teams to deliver productions that meet company standards.

You will manage timelines, budgets, settlements, and documentation, support show advancing, artist requirements, and risk mitigation, and maintain strong relationships while traveling domestically and internationally as needed.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 2–4 years of project management or live entertainment operations experience.
• Ability to coordinate multiple projects and stakeholders simultaneously.

Responsibilities

• Support day-to-day operational execution of tours, events, and live engagements.
• Coordinate tour logistics, schedules, travel arrangements, and deliverables.
• Manage project timelines and ensure milestones are met.
• Support show advancing, venue coordination, artist requirements, and planning.
• Prepare and maintain project documentation, budgets, and settlement materials.
• Escalate issues and coordinate across departments to ensure success.

Skills

Project management

Event operations

Touring logistics

Vendor and stakeholder management

Communication

Education

Bachelor's degree in Business Administration, Entertainment Management, Event Management, Communications, Music Business

Tools

CRM platforms

Event management software

Project management tools

Microsoft Office Suite

Job description

Company Information

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Position Summary

The primary responsibilities of the Touring Project Manager are to support the successful execution of tours and live events by coordinating logistics, operational planning, and cross-functional communication. This role serves as a key operational partner to Touring Managers, exercising independent judgment and discretion in managing project timelines, prioritizing tasks, coordinating resources, and resolving routine operational challenges. The Touring Project Manager supports advancing activities, event settlements, documentation management, and stakeholder communications to ensure tours are delivered efficiently and in accordance with company standards. Additionally, this role maintains strong relationships with venues, vendors, local partners, and internal departments while proactively identifying operational risks and escalating significant issues when necessary.

Primary Job Responsibilities

• Support the day-to-day operational execution of tours, events, and live entertainment engagements.
• Coordinate tour logistics, schedules, timelines, travel arrangements, and operational deliverables.
• Manage project timelines and ensure key milestones, deadlines, and deliverables are achieved.
• Support show advancing activities, including venue coordination, artist requirements, production needs, and operational planning.
• Assist with day-of-show settlements, event reconciliation, and operational documentation.
• Serve as a primary point of contact for venues, vendors, local partners, and internal departments regarding assigned projects.
• Maintain regular communication with artists, managers, promoters, venues, vendors, and internal stakeholders to ensure alignment and project success.
• Monitor project progress and identify potential operational risks, delays, or challenges.
• Exercise independent judgment in prioritizing competing operational demands and recommending solutions to support successful event execution.
• Coordinate internal follow-up activities across Booking, Touring, Production, Marketing, Finance, and Operations teams.
• Prepare and maintain project documentation, schedules, budgets, reports, settlement materials, and operational records.
• Support expense tracking, budget monitoring, and financial reconciliation activities.
• Ensure compliance with contractual obligations, artist riders, venue requirements, and company operational standards.
• Escalate significant operational issues, financial concerns, or project risks to Touring Managers and leadership when appropriate.
• Identify opportunities for process improvements, operational efficiencies, and enhanced event execution.
• Represent the company professionally during events, site visits, meetings, and business travel.
• Perform other duties and responsibilities as assigned that are consistent with the nature and level of the position.

What You Bring to the Table

• Bachelor's degree in Business Administration, Entertainment Management, Event Management, Communications, Music Business, or a related field; equivalent industry experience may be considered.
• Minimum of 2-4 years of experience in project management, event operations, concert promotion, venue operations, artist relations, or related live entertainment roles.
• Demonstrated experience coordinating multiple projects, events, tours, or operational initiatives simultaneously.
• Strong understanding of live event operations, touring logistics, event production, and artist relations.
• Experience supporting show advancing, event execution, settlements, and operational planning.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to exercise independent judgment and discretion in coordinating projects, prioritizing resources, and resolving operational issues.
• Excellent verbal, written, presentation, and interpersonal communication skills.
• Strong problem-solving and analytical abilities with the capacity to manage competing priorities.
• Experience collaborating across multiple departments and managing external stakeholder relationships.
• Proficiency with Microsoft Office Suite, CRM platforms, event management software, and project management tools.
• Ability to work independently while contributing effectively within a collaborative team environment.
• Knowledge of current trends and best practices within the live entertainment and touring industries.
• Fluency in both English and Spanish (written and verbal) is required.
• Ability to travel domestically and internationally and work evenings, weekends, and holidays as business needs require.

Payscale: $55,000k-$65,000K

Bonus: This position is eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.