Event Logistics Coordinator - On-Site & National Shows

Heritage, Inc.; Phoenix (AZ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health plan

401(k) with match

ESOP

Paid time off

Training & development

Career growth

Job summary

Heritage Exposition Services is seeking a Logistics Specialist to quote, book, track, and resolve transportation needs for regional and national events. This role involves managing third-party carriers, coordinating show schedules, and supporting on-site logistics coordination.

Reporting to the HES Logistics Manager, you’ll work with account teams and national logistics to ensure cost efficiency, timely communication, and accurate documentation across the transportation lifecycle.

Qualifications

• 1+ year experience in transportation logistics or customer-facing freight operations.
• Proficiency in Microsoft Office (Outlook, Excel, Word) and web-based freight platforms.
• Strong written and verbal communication skills.
• Experience managing deadlines in a high-pressure, service-oriented environment.
• Strong organizational skills and attention to detail.
• Experience with LTL/FTL rating and booking tools.
• Trade show, event, or production logistics experience.
• Familiarity with Boomer Software or CRM systems.
• College degree in Logistics, Business, or related field (or equivalent work experience).

Responsibilities

• Solicit and quote domestic shipping services including air, LTL/FTL, van line, flatbed, and caravan.
• Coordinate inbound and outbound shipments to meet show schedules, ensuring alignment with production and operations.
• Provide routing through Heritage’s carrier network and confirm load details with vendors.
• Prepare and distribute shipping documentation including Bills of Lading, shipper instructions, and labels.
• Track and trace shipments from pickup through delivery with accurate records and updates.
• Maintain daily communication with account teams to align shipping status and changes.
• Ensure margin targets and budgeted logistics cost goals are met or exceeded.
• Manage on-site logistics for events as required and serve as primary contact for resolution.
• Update carrier partners with customer shipping instructions and show bills of lading.
• Enter shipment data into internal systems (e.g., Google Sheets, Boomer).
• Support outbound logistics on-site at events 2–5 days per month.

Skills

1+ year experience

Microsoft Office

Communication skills

Deadline management

Organizational skills

Education

College degree in Logistics

Tools

Boomer Software

CRM systems

Job description

Heritage Exposition Services is seeking a Logistics Specialist to quote, book, track, and resolve transportation needs for regional and national events. This role involves managing third-party carriers, coordinating show schedules, and supporting on-site logistics coordination.

Reporting to the HES Logistics Manager, you’ll work with account teams and national logistics to ensure cost efficiency, timely communication, and accurate documentation across the transportation lifecycle.