Event Logistics Associate

Desert Botanical Garden, Inc.; Arizona; On-site; USD 25,000 - 30,000; Part time

Job summary

Desert Botanical Garden is seeking a part-time Event Logistics staff member for the evening and weekend shifts to support events, facility rentals, workshops, meetings, and classes. You will set up and break down spaces, operate AV equipment, assist with bar setups, move furniture with a motorized cart, and provide courteous service to staff, guests, and vendors while maintaining safety and cleanliness.

Must be able to lift up to 75 pounds, work outdoors in varying weather, and coordinate with

Qualifications

• Must have valid Arizona driver’s license and be able to operate a motorized cart.
• Must be 18+ to transport alcohol.
• Excellent communication, time management, and customer service skills.

Responsibilities

• Set up and break down event spaces with tables, chairs, equipment, and displays.
• Assist Beverage Department with bar setups and supplies.
• Operate audio/visual equipment and handle minor troubleshooting.
• Move equipment using a motorized cart and follow safety standards.
• Provide exemplary customer service to staff, guests, and vendors.
• Lead long-term projects while balancing daily setup tasks.

Skills

Good communication

Time management

Exemplary customer service

Tools

Hand tools

Power tools

Motorized cart operation

Job description

THIS OPENING IS FOR P.M. SHIFT ONLY. MUST WORK WEEKENDS

Position Purpose

Help ensure the success of events, facility rentals, workshops, meetings, and classes offered at the Garden by providing set up and support services to departments and guests.

Responsibilities

• Ensure that each event space is clean prior to, during, and after each event. This includes floors, counter/table tops, fixtures, restrooms, and the removal of debris, recyclables, and trash
• Set up and break down tables, chairs, event equipment, and structures in a timely and orderly manner as directed by weekly event schedule, carefully handling equipment and adhering to safety standards and practices
• Set up and break down audio/visual equipment for events, programs and facility rentals; handle minor troubleshooting with equipment hardware
• Assist Beverage Department staff with bar set ups and breakdowns prior to, during, and at conclusion of events. This would include any assistance needed throughout the event regarding trash, recycling, or assistance with ice and supplies
• Assist the Exhibits Department with the installation, maintenance, and de-installation of temporary art exhibitions and seasonal displays
• Assist staff and guest deliveries of additional equipment and/or supplies to designated areas.
• Operate motorized cart to move all necessary furniture, equipment, supplies, and structures in a safe manner
• Provide exemplary customer service to Garden staff, volunteers, clients, guests and vendors.
• Ensure that the needs of staff, volunteers, clients, guests and vendors are met throughout the duration of those events
• Keep venue staging areas organized and clean, with only required equipment and furniture staged. Maintain accessibility and uphold fire code
• Perform basic grounds-keeping tasks, when necessary, to maintain venues at presentation quality; detect, report, and/or fix any damages or irregularities in the Garden, with a particular responsibility for venue spaces
• Use email communication systems and utilize work request submission system
• May represent Event Logistics staff at Garden meetings
• May operate Garden vehicles off-site when required
• May operate heavy machinery (forklift, etc.) after completing training and certification
• Lead progress on long-term projects or installations while balancing daily responsibilities as dictated by the setup report

Pay

Pay: $20.00/hr

Requirements

• Must have a valid Arizona driver’s license and be able to operate a motorized cart
• Must be 18 years of age or older in order to transport alcohol as part of job requirements
• Must have good communication skills and ability to manage time to complete tasks by time required
• Must possess exemplary customer service skills

Equipment Used

In addition to typical office equipment, this role requires the use of small hand tools, handheld power tools, motorized cart, and other items need to set up, tear down, and maintain Garden displays and events.

Internal Communication

Frequent communication with Garden staff in multiple departments.

External Communication

Occasional communication with visitors, vendors, and partners.

Working Conditions

Must be able to walk, sit, stand, stoop, kneel, bend, see, hear, speak, read, and type. Manual dexterity and the ability to lift up to 75 pounds required. Must be able to climb a ladder, be comfortable working with heights, and be physically capable of operating small handtools. This role will require outdoor work in extreme temperatures and inclement weather.

Reasonable accommodations may be made, when necessary and feasible, to allow a qualified individual to perform essential job functions.

Equal Opportunity Employer

Desert Botanical Garden is an Equal Opportunity Employer and considers all applicants without regard to race, religion, color, sex, gender identity and/or expression, sexual orientation, marital or parental status, age, national origin, veteran status, disability, or any other status protected by law. The Garden fosters and supports workplace diversity, equity, and inclusion to honor the unique perspectives, experiences, and contributions of all, to celebrate successes, and to cultivate individual and institutional excellence.

All employees will help add to the Garden's diversity and fully embrace it.