Event Coordinator

Insight Global; Austin (TX); On-site; USD 48,000 - 62,000; Full time

Job summary

Insight Global is seeking an Events Coordinator to assist in planning, coordinating, and executing industry events and company programs. You will support the Event Manager, manage timelines, secure venues, and help with post-event metrics while coordinating with internal teams and external partners.

The role requires a bachelor’s degree in a related field and 0–2 years of marketing/event experience, with strong MS Office skills and travel up to 20% for on-site execution.

Qualifications

• Bachelor’s degree in Marketing, Hospitality Management, Communications, or a related field.
• 0–2 years of professional experience in marketing, event coordination, or a related discipline preferred.
• Proficiency in Microsoft Office Suite, including advanced Excel, PowerPoint, and SharePoint skills.
• Strong organizational and project management abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with internal teams and external partners.
• Demonstrated project management, problem-solving and analytical capabilities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Ability to travel up to 20% to support on-site event execution.

Responsibilities

• Assist in the planning, coordination, and execution of Industry Events and company hosted programs.
• Support the Event Manager in managing event timelines and task lists, ensuring all deadlines are met and deliverables are completed on schedule. Upon completion of training, assume responsibility for planning and executing Tier 3 Field Events.
• Research and secure venues, vendors, and suppliers; assist with contract review and vendor management.
• Prepare and organize event materials, presentations, and promotional items.
• Participate in cross-departmental meetings and contribute ideas for event improvements and efficiencies.
• Support departmental goals related to lead generation and customer engagement through effective event planning and execution.
• Support on-site event operations, including attendee check-in and logistics management.
• Contribute to process improvement initiatives and assist with ad-hoc projects to enhance team productivity and efficiency.
• Collect and organize post-event metrics, surveys, and feedback for performance reporting and process improvement.
• Perform additional administrative or project-related tasks as assigned.

Skills

Excel

PowerPoint

SharePoint

Organizational skills

Project management

Communication

Collaboration

Problem solving

Analytical skills

Travel-ready

Education

Bachelor’s degree in Marketing, Hospitality Management, Communications, or a related field

Job description

• Assist in the planning, coordination, and execution of Industry Events and company hosted programs.
• Support the Event Manager in managing event timelines and task lists, ensuring all deadlines are met and deliverables are completed on schedule. Upon completion of training, assume responsibility for planning and executing Tier 3 Field Events.
• Research and secure venues, vendors, and suppliers; assist with contract review and vendor management.
• Prepare and organize event materials, presentations, and promotional items.
• Participate in cross-departmental meetings and contribute ideas for event improvements and efficiencies.
• Support departmental goals related to lead generation and customer engagement through effective event planning and execution.
• Support on-site event operations, including attendee check-in and logistics management.
• Contribute to process improvement initiatives and assist with ad-hoc projects to enhance team productivity and efficiency.
• Collect and organize post-event metrics, surveys, and feedback for performance reporting and process improvement.
• Perform additional administrative or project-related tasks as assigned.

Qualifications

Education and Experience:

• Bachelor’s degree in Marketing, Hospitality Management, Communications, or a related field.
• 0–2 years of professional experience in marketing, event coordination, or a related discipline preferred.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite, including advanced Excel, PowerPoint, and SharePoint skills.
• Strong organizational and project management abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with internal teams and external partners.
• Demonstrated project management, problem-solving and analytical capabilities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Ability to travel up to 20% to support on-site event execution.

Physical Requirements

This position may involve standing, walking, and lifting or moving objects up to 25 pounds, particularly during on-site event setup and breakdown. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions.