Event Coordinator Assistant

Legacy Club of Boston; Boston (MA); On-site; USD 35,000 - 50,000; Part time

Job summary

Legacy Club of Boston in Boston is seeking an experienced events coordinator to oversee the logistical and administrative details of Club events to ensure member satisfaction.

You will coordinate resources with the Operations Manager and Chef, prepare for Game Night Socials and private events, and manage staff during events to ensure duties are fulfilled. The role also includes assisting with food service, inventory, and new member onboarding.

Responsibilities

• Coordinate the allocation of Club resources for Members with Operations Manager and Chef.
• Prepare for Game Night Socials (GNS) and private events in accordance with event Operation Procedures.
• Manage personnel during events to ensure that duties are being fulfilled pursuant to their job title and role.
• Assist Chef with delivering, displaying, and returning the food in accordance with the Chef’s instructions and Club Operating Procedures.
• Stock bar, Club, and kitchen closets with beverages, snacks, and operating supplies.
• Maintain inventory of beverages, snacks, and operating supplies to report to Operations Manager for replenishment orders.
• Support Operations Manager in implementing new membership procedures.
• Assist in the recruitment of new members
• Assist with onboarding of new members
• Assist Chef with external events

Job description

Summary of Position:

We are seeking an experienced candidate with impeccable customer service and the social perceptiveness to oversee the logistical and administrative details of Club events to ensure Member’s satisfaction.

Essential Duties & Responsibilities

Communications

• Coordinate the allocation of Club resources for Members with Operations Manager and Chef.

Events

• Prepare for Game Night Socials (GNS) and private events in accordance with event Operation Procedures.

Operations

• Manage personnel during events to ensure that duties are being fulfilled pursuant to their job title and role.
• Assist Chef with delivering, displaying, and returning the food in accordance with the Chef’s instructions and Club Operating Procedures.

Administrative

• Stock bar, Club, and kitchen closets with beverages, snacks, and operating supplies.
• Maintain inventory of beverages, snacks, and operating supplies to report to Operations Manager for replenishment orders.
• Support Operations Manager in implementing new membership procedures.
• o Assist in the recruitment of new members
• o Assist with onboarding of new members

Other Duties & Responsibilities

• Assist Chef with external events

Job Type: Part-time

Pay: From $31.00 per hour

Work Location: In person