Event Coordinator - 531110

The University of Alabama; Tuscaloosa (AL); On-site; USD 45,000 - 56,000; Full time

Job summary

The Event Coordinator at The University of Alabama manages events on- and off-campus, handling invitations, site selection, seating, and vendor negotiations. You will oversee on-site staff and student workers, coordinating with dining services and campus partners to deliver successful events.

Required qualifications include a bachelor's degree with event planning experience, or an associate degree with two years of related work, or a high school diploma with four years of experience. Valid U.S.

Qualifications

• Bachelor's degree or higher in a related field.
• Event planning or coordination experience required.
• Alternative: associate degree with 2+ years of event planning/coordination experience; or high school diploma with 4 years.

Responsibilities

• Oversee the implementation, execution, and follow-up for events on- and off-campus.
• Create invitations and select sites for events.
• Create seating arrangements and coordinate with vendors (florists, caterers, event staff, print shops).
• Manage on-site contract staff, students, and other personnel.

Skills

Event planning experience

Vendor coordination

Driver's license

Education

Bachelor's degree

Associate degree + 2 years

High school diploma + 4 years

Job description

Pay Grade/Pay Range:Minimum: $44,600 - Midpoint: $55,800 (Salaried E6)

Department/Organization:505181 - Bama Dining

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm; frequent nights and weekends.

Job Summary:The Event Coordinator oversees the implementation, execution, and follow-up for events hosted on- and off-campus. Creates invitations. Selects sites. Creates seating arrangements. Negotiates with florist, caterers, event space staff, print shops, etc. Manages on-site contract staff, students, and etc.

Additional Department Summary:Plans and leads events across the University Dining Services campus with an emphasis on student learning and engagement. Partners with chefs, University programs, Student Health and Wellbeing, dietitians, and other Dining Services campus partners to plan and execute events. Leads student employees in event management. Serves as a key member of the dining services marketing team. Works flexible hours, including evenings and weekends, to support Dining and Action Card events, such as home football games, Bama Bound, residence hall move-in, Week of Welcome, fall-term weekend programming, and other University activities.

Required Minimum Qualifications:Bachelor's degree and some event planning or coordination experience; OR associate's degree and two (2) years of event planning or coordination experience; OR high school diploma or GED and four (4) years of event planning or coordination experience.

Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’sKnow Your Rights: Workplace discrimination is illegalposter.

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