Event Coordinator

Boston Catering & Events; Trenton (NJ); On-site; USD 28,929 - 39,950; Part time

Job summary

BCforward, a Global Consulting and Workforce Fulfilment firm, seeks an Operations Coordinator (Logistics Support) for in-person work in Trenton, NJ. This part-time role supports instructor-led training sessions, handling pre-session logistics, attendee check-ins, and room readiness.

You will supervise materials, coordinate with security, AV, catering, shipping, and facilities, and ensure smooth day-by-day operations from setup to wrap-up across multiple sessions each month.

Responsibilities

• Coordinate pre-session logistics, facilitator arrival timing, attendance support, and QR code/roster backup as needed.
• Validate room setup requirements: tables, chairs, facilitator table, signage, projector, podium, microphones, power, and materials.
• Stage program materials with onsite shipping and ensure delivery to the training room, plus name tags and notebooks.
• Support facilitator access and readiness: building access, AV testing, and on-site requests throughout sessions.
• Welcome participants and provide location guidance to training rooms, restrooms, and food areas.
• Oversee catering and signage; ensure meals, snacks, and networking setups are labeled, stocked, and refreshed.
• Serve as onsite issue-resolution point with Security, AV, Catering, Facilities, Shipping/Receiving, and Leadership Development CoE.
• Conduct end-of-day cleanup and packing of unused materials, arranging return shipping or storage as needed.
• Ensure continuity across program days by coordinating with facilitators for future session logistics

Job description

# Event CoordinatorBCforward a Global Consulting and Workforce Fulfilment firm · Trenton, New Jersey · Posted 5 days agoPart-Time Apply Now Share:## About this roleJob Title: Operations Coordinator (Logistics Support)Type: Part-Time (5-10 Days per Month | 8 Hours a Day)Initial Duration: 6 MonthsLocations: Trenton, NJ 08648Pay: $25/HR on W2Job Description:Instructor Led Training Session Support – Logistics, In-Person Key ResponsibilitiesCoordinate pre-session logistics by confirming facilitator arrival timing, printing required signage, and ensuring participant attendance support is ready through the QR code process or backup roster if needed.Validate room setup requirements upon arrival, including participant tables and chairs, facilitator/support table, flip charts, projector, podium, microphones, power strips, monitors, and table materials.Receive and stage program materials by coordinating with onsite shipping, ensuring materials are delivered to the training room, and arranging workbooks, name tags, name tents, pens, markers, table numbers, monitors, and module-specific materials.Support facilitator access and readiness by greeting facilitators at security, providing building and room access, confirming AV testing, and responding to facilitator requests throughout the session.Welcome and orient participants by greeting attendees and providing basic location guidance, including training rooms, restrooms, food areas, and other onsite logistics.Monitor catering and signage by confirming breakfast, lunch, snacks, or networking food setups are complete, properly labeled, stocked, and refreshed as needed.Serve as onsite issue-resolution point of contact by coordinating with Security, AV, Catering, Facilities, Shipping/Receiving, and the Leadership Development CoE when issues arise.Conduct end-of-day and post-session cleanup by checking the training room, removing trash, taking down signs, collecting unused materials, packing monitors, and coordinating return shipping or storage as needed.Ensure continuity across program days by aligning with facilitators on Day 2 arrival time, confirming leftover material placement, and keeping the room ready for continued use.Pay: $25.00 per hourApplication Question(s):Your Full Address with Zip CodeYour Direct Phone Number, Email Address, and Best time to call youWork Location: In person