Event Coordinator

ASM Global-SMG; Saint Simons (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

ASM Global-SMG is seeking an Event Coordinator for Jekyll Island Convention Center. You will support the planning, organization and coordination of events, acting as the main liaison between clients and internal departments to ensure flawless execution from definite to wrap.

Responsibilities include meeting with clients, guiding event preparation, coordinating with sales and operations, preparing cost estimates, updating clients on deadlines, and ensuring proper setup and post-event follow-up,

Responsibilities

• Ensures successful event coordination by monitoring events and maintaining close contact with clients and staff to ensure service levels are met.
• Meets with client groups to plan and organize assigned meetings and/or events.
• Assists Sales Department with site tours for potential clients.
• Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadlines and event details (floor plans, room setup, insurance, etc.).
• Prepares cost estimates and monitors final billing.
• Provides clear, concise communication of detailed requirements to operational departments.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events and follows up on client requests and issues.
• Ensures event operations including inventory, services and workflow are maintained.
• Attends planning and other meetings in support of facility operations.
• Acts as manager on duty as required (Evenings and Weekends).
• Maintains a positive image and generates good public relations with patrons and staff.

Job description

POSITION: Event Coordinator REPORTS TO: General Manager FLSA STATUS: Salary Exempt Immediate hire Position Summary Provides professional client service and support in the planning, organization and coordination of events within Jekyll Island Convention Center and monitors the logistics of these events. The Coordinator handles all tasks from the time the events are turned definite through the conclusion of the event and becomes the main means of communication between the client and the internal departments within Jekyll Island Convention Center.

Essential Duties & Responsibilities

• Ensures successful event coordination activities by monitoring events, maintaining close contact with clients and staff to ensure successful service level are achieved.
• Meets with client groups to plan and organize assigned meetings and/or events.
• Assists Sales Department with Site Tours for potential clients.
• Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
• Prepares cost estimates and monitors final billing.
• Provides clear, concise and timely communication of detailed requirements to operational departments.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows up on all client requests, concerns and problems.
• Ensures event operational functions are maintained including: inventory, services and workflow.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
• Serves as manager on duty as required. (Evenings and Weekends)
• Maintains the proper image and generates positive public relations with patrons and staff. Prepares daily directions and room signage for events
• Works extended/ir