Client-Focused Events Coordinator

ASM Global-SMG; Saint Simons (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

ASM Global-SMG is seeking an Event Coordinator for Jekyll Island Convention Center. You will support the planning, organization and coordination of events, acting as the main liaison between clients and internal departments to ensure flawless execution from definite to wrap.

Responsibilities include meeting with clients, guiding event preparation, coordinating with sales and operations, preparing cost estimates, updating clients on deadlines, and ensuring proper setup and post-event follow-up,

Responsibilities

• Ensures successful event coordination by monitoring events and maintaining close contact with clients and staff to ensure service levels are met.
• Meets with client groups to plan and organize assigned meetings and/or events.
• Assists Sales Department with site tours for potential clients.
• Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadlines and event details (floor plans, room setup, insurance, etc.).
• Prepares cost estimates and monitors final billing.
• Provides clear, concise communication of detailed requirements to operational departments.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events and follows up on client requests and issues.
• Ensures event operations including inventory, services and workflow are maintained.
• Attends planning and other meetings in support of facility operations.
• Acts as manager on duty as required (Evenings and Weekends).
• Maintains a positive image and generates good public relations with patrons and staff.

Job description

ASM Global-SMG is seeking an Event Coordinator for Jekyll Island Convention Center. You will support the planning, organization and coordination of events, acting as the main liaison between clients and internal departments to ensure flawless execution from definite to wrap.

Responsibilities include meeting with clients, guiding event preparation, coordinating with sales and operations, preparing cost estimates, updating clients on deadlines, and ensuring proper setup and post-event follow-up,