Event Coordinator

Fort Bend Women's Center; Richmond (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

The Fort Bend Women’s Center is seeking an organized, creative Event Coordinator & Development Specialist to support fundraising, donor engagement, and community events. You will plan, manage, and evaluate events that strengthen ties with sponsors, volunteers, and partners.

The role combines event planning, fundraising, communications, and relationship management to advance the organization’s mission and community impact through well-executed programs and campaigns.

Qualifications

• Bachelor’s degree in nonprofit management, communications, marketing, public relations, business, hospitality, or a related field preferred.
• Two or more years of experience in event planning, fundraising, development, nonprofit work, marketing, community engagement, or related field preferred.
• Strong organizational and project-management skills.
• Excellent written and verbal communication skills.
• Ability to establish and maintain professional relationships with donors, sponsors, businesses, volunteers, and community partners.
• Strong attention to detail and the ability to manage multiple priorities, projects, and deadlines.
• Ability to work independently while collaborating with a team.
• Proficiency with Microsoft Office and/or Google Workspace.
• Experience with donor databases, CRM systems, event-management platforms, or nonprofit fundraising software is a plus.
• Ability to work occasional evenings and weekends in support of organizational events.

Responsibilities

• Plan, coordinate, and execute fundraising, donor, community, and awareness events.
• Develop event timelines, budgets, checklists, schedules, and logistics plans.
• Coordinate venues, vendors, caterers, entertainment, speakers, volunteers, and event materials.
• Manage event registration, guest lists, invitations, communications, and post-event follow-up.
• Serve as a primary point of contact for vendors, sponsors, volunteers, and guests during events.
• Assist with event themes, programs, promotional materials, and attendee experiences.
• Monitor event expenses and help ensure events remain within approved budgets.
• Conduct post-event evaluations and document recommendations for future improvements.
• Support annual fundraising campaigns and other development initiatives.
• Assist with identifying, cultivating, soliciting, and stewarding donors and prospective donors.
• Coordinate corporate and community sponsorship opportunities.
• Maintain accurate records of donors, sponsors, prospects, and community partners.
• Coordinate donor acknowledgments, thank-you communications, and stewardship activities.
• Assist with grant research, application materials, reporting, and deadline tracking as assigned.
• Support fundraising appeals, peer-to-peer campaigns, special initiatives, and other revenue-generating activities.
• Research potential corporate, foundation, and community funding opportunities.
• Assist in preparing presentations, sponsorship packets, donor communications, and other development materials.

Skills

Organizational skills

Project management

Communication skills

Relationship building

Attention to detail

Time management

Public speaking

Budget tracking

Volunteer coordination

Education

Bachelor’s degree in nonprofit management, communications, marketing, public relations, business, hospitality, or related field

Tools

Microsoft Office

Google Workspace

CRM systems (donor databases)

Event-management platforms

Nonprofit fundraising software

Job description

Event Coordinator & Development Specialist

Organization: Fort Bend Women’s Center

Department: Development & Community Engagement

Position Type: Full-Time

Position Summary

The Fort Bend Women’s Center is seeking an organized, creative, and relationship-focused Event Coordinator & Development Specialist to support the organization’s fundraising, donor engagement, community outreach, and special events.

This position offers an opportunity to combine event planning, fundraising, communications, and relationship management in support of a meaningful mission. The successful candidate will help create memorable events, strengthen relationships with donors and sponsors, engage community partners and volunteers, and support initiatives that generate financial and community support for the Fort Bend Women’s Center.

The Event Coordinator & Development Specialist will be responsible for coordinating fundraising and community events from planning through follow-up, supporting sponsorship and donor engagement efforts, maintaining development records, assisting with fundraising campaigns and grants, and representing the organization throughout the community.

Key Responsibilities

Event Planning & Coordination

• Plan, coordinate, and execute fundraising, donor, community, and awareness events.
• Develop event timelines, budgets, checklists, schedules, and logistics plans.
• Coordinate venues, vendors, caterers, entertainment, speakers, volunteers, and event materials.
• Manage event registration, guest lists, invitations, communications, and post-event follow-up.
• Serve as a primary point of contact for vendors, sponsors, volunteers, and guests during events.
• Assist with event themes, programs, promotional materials, and attendee experiences.
• Monitor event expenses and help ensure events remain within approved budgets.
• Conduct post-event evaluations and document recommendations for future improvements.

Development & Fundraising

• Support annual fundraising campaigns and other development initiatives.
• Assist with identifying, cultivating, soliciting, and stewarding donors and prospective donors.
• Coordinate corporate and community sponsorship opportunities.
• Maintain accurate records of donors, sponsors, prospects, and community partners.
• Coordinate donor acknowledgments, thank-you communications, and stewardship activities.
• Assist with grant research, application materials, reporting, and deadline tracking as assigned.
• Support fundraising appeals, peer-to-peer campaigns, special initiatives, and other revenue-generating activities.
• Research potential corporate, foundation, and community funding opportunities.
• Assist in preparing presentations, sponsorship packets, donor communications, and other development materials.

Community Engagement & Relationship Management

• Build and maintain positive relationships with businesses, community organizations, volunteers, donors, sponsors, and community leaders.
• Represent the Fort Bend Women’s Center at community events, networking opportunities, and other outreach activities.
• Support initiatives that increase awareness of the organization’s mission, programs, and impact.
• Identify opportunities for community partnerships, collaborations, and sponsorships.
• Assist with volunteer recruitment, communication, and coordination related to events and development activities.

Communications & Administration

• Collaborate with marketing and communications staff to promote events, campaigns, and fundraising initiatives.
• Draft professional emails, invitations, sponsorship communications, newsletters, and other donor- and community-facing materials.
• Maintain organized event and development files, calendars, contact lists, and tracking documents.
• Track sponsorship commitments, donations, event expenses, and other development-related information.
• Prepare reports, summaries, and updates for leadership as requested.
• Maintain accurate information in donor management, CRM, event registration, email marketing, and other organizational systems.

Qualifications

Required & Preferred Qualifications

• Bachelor’s degree in nonprofit management, communications, marketing, public relations, business, hospitality, or a related field preferred.
• Two or more years of experience in event planning, fundraising, development, nonprofit work, marketing, community engagement, or a related field preferred.
• Strong organizational and project-management skills.
• Excellent written and verbal communication skills.
• Ability to establish and maintain professional relationships with donors, sponsors, businesses, volunteers, and community partners.
• Strong attention to detail and the ability to manage multiple priorities, projects, and deadlines.
• Ability to work independently while collaborating effectively with a team.
• Proficiency with Microsoft Office and/or Google Workspace.
• Experience with donor databases, CRM systems, event-management platforms, or nonprofit fundraising software is a plus.
• Ability to work occasional evenings and weekends in support of organizational events.
• Commitment to the mission and values of the Fort Bend Women’s Center.

Preferred Skills & Competencies

The ideal candidate will demonstrate:

• Event planning and logistics experience
• Fundraising and donor engagement experience
• Corporate and community sponsorship experience
• Community networking and relationship-building skills
• Strong written and verbal communication
• Public speaking and presentation skills
• Creative problem-solving and sound judgment
• Budget and expense tracking experience
• Volunteer coordination experience
• Relationship and account management skills
• Familiarity with social media and digital communications
• Ability to remain calm, organized, and solutions-focused in a fast-paced event environment

What Success Looks Like

Success in this role will be reflected in well-planned and successfully executed events, strong donor and sponsor relationships, increased community engagement, organized development operations, effective fundraising initiatives, and meaningful contributions to the Fort Bend Women’s Center’s ability to serve women, children, and families in our community.

Compensation & Benefits

Salary: $ depending on experience and qualifications.

Benefits: [Insert benefits package]

The Fort Bend Women’s Center is committed to creating a supportive, inclusive, and professional workplace dedicated to strengthening individuals and families in our community.

Join us in creating meaningful experiences, building lasting community partnerships, and advancing the mission of the Fort Bend Women’s Center.