Event Coordinator

Claire Myers Consulting; Pleasanton (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Une entreprise de renom dans le secteur de l'hospitalité recherche un Event Coordinator pour gérer des événements de A à Z. Ce poste nécessite une expérience solide dans l'hospitalité, des compétences en communication et la capacité à travailler sous pression. Bénéficiez d'un environnement de travail collaboratif où votre créativité est valorisée, avec un équilibre vie professionnelle/vie privée pris en compte.

Qualifications

• 1 à 3+ ans d'expérience en hospitalité ou événements.
• Capacité à gérer plusieurs tâches dans un environnement dynamique.
• À l'aise pour travailler les week-ends et lors de plages horaires variables.

Responsibilities

• Gérer l'ensemble du cycle de vie des événements, des réunions de planification à l'exécution.
• Diriger le personnel lors des événements et gérer les communications avec les clients.
• Créer des plans de salle et coordonner les locations et les fournisseurs.

Skills

Communication

Multitasking

Management

Education

Bachelor's degree in Event Management or related field

Tools

Google Suite

Event software

Job description

Event Coordinator

Location: Pleasanton, CA (On-site) | Full-time & Part-time Options Available

Compensation: $28–$32/hour DOE, benefits, and flexible schedule

About the Company

Beets Hospitality Group is a premier hospitality group operating two of the most sought-after event venues in the Bay Area. With a reputation for delivering beautifully executed events and refined culinary experiences, they’ve built a loyal following by blending professionalism, warmth, and creativity. Their team is passionate about creating unforgettable weddings and events, right down to the last detail.

About the Role

The Event Coordinator is the backbone of execution, responsible for managing the full event lifecycle from client meetings to day-of coordination. This role is ideal for someone who thrives in fast-paced environments, is calm under pressure, and enjoys blending logistics with hospitality. Event days are typically 10 hours, and the rhythm averages 1 to 2 events per week. Flex days are built in following event shifts to promote work-life balance.

What You’ll Do

• Lead and execute events from planning meetings to final wrap-up
• Direct the set-up crew and banquet staff during events
• Manage tastings, rehearsals, client walkthroughs, and vendor communications
• Ensure all event elements align with client vision and company standards
• Troubleshoot onsite challenges and resolve issues in real time
• Create floor plans and handle rental and vendor coordination
• Assist with administrative tasks and occasionally support the sales team with tours

What We’re Looking For

• 1 to 3+ years of experience in hospitality, events, or related roles
• Exceptional communication and people skills
• Ability to multitask and calmly manage the moving parts of large events
• Comfortable working weekends and swing shifts as needed
• Proficient in Google Suite, experience with event software a plus
• Bachelor's degree in Event Management or related field preferred

Why This Role

This team values each other, and it shows. You’ll join a collaborative environment where your voice matters, your creativity is welcomed, and no two days are the same. Plus, you’ll never be bored.