Event Coordinator

Tata Elxsi; Santa Clara (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Tata Elxsi seeks a Venue Manager to oversee the site selection and management for research studies. This role involves evaluating potential venues, coordinating logistics, and maintaining stakeholder relationships. The ideal candidate will possess strong negotiation skills and relevant experience in venue management or logistics.

Benefits

Excellent healthcare options: Medical, vision, prescription & dental

Competitive PTO and Sick Time

401(k) match with Safe Harbor Plan

Employee Recognition Programs

Exclusive online discount marketplace

Qualifications

• 2-4 years of experience in venue management or logistics coordination.
• Experience in research or events preferred.
• Willingness to travel to venue locations.

Responsibilities

• Research and shortlist venues that meet study criteria.
• Negotiate rental agreements and ensure compliance with budget constraints.
• Coordinate logistical arrangements including utilities and accessibility.

Skills

Negotiation

Interpersonal Communication

Organization

Multitasking

Education

Bachelor’s degree in Event Management, Logistics, Business Administration or related field

Tools

MS Office

Database Management Tools

Job description

Tata Elxsi brings together the best technology and user-centric design expertise to help customers deliver innovative solutions and great consumer experiences. Our integrated Design and Technology teams help enterprises reimagine their products and services – from strategy, consumer research and insights, to service and experience design, technology implementation, integration, launch, and beyond.

Key Responsibilities:

Venue Identification and Evaluation:

• Research and shortlist venues that meet the study’s criteria (location, size, accessibility, and infrastructure).

• Conduct site visits or virtual assessments to evaluate venue suitability.

Stakeholder Communication:

• Engage with venue owners, managers, and stakeholders to communicate the purpose and requirements of the study.

• Build and maintain positive relationships to ensure smooth collaboration.

Negotiation and Contracting:

• Negotiate rental agreements, terms, and conditions with venues.

• Ensure compliance with budgetary constraints and legal requirements.

Logistics Coordination:

• Coordinate logistical arrangements, including setup, utilities, parking, and accessibility for participants.

• Resolve any venue-related issues promptly during the study period.

• Documentation and Reporting:

• Maintain accurate records of all venues, agreements, and communications.

• Provide regular updates and reports to the research team on venue recruitment progress.

Compliance and Risk Management:

• Ensure all venues comply with safety, ethical, and regulatory standards.

• Identify and mitigate risks associated with venue usage.

Qualifications and Skills:

Education:

Bachelor’s degree in Event Management, Logistics, Business Administration, or a related field.(Preferred)

Experience:

• 2-4 years of experience in venue management, logistics coordination, or a similar role.

• Previous experience in research or events preferred.

Skills:

• Strong negotiation and interpersonal communication skills.

• Excellent organizational and multitasking abilities.

• Ability to work under tight deadlines and adapt to changing requirements.

• Proficiency in MS Office (Excel, Word, PowerPoint) and database management tools.

Other Requirements:

• Willingness to travel to venue locations, if needed.

• Availability during flexible hours based on project timelines.

Tata Elxsi offers a comprehensive compensation and benefits package. Tata Elxsi is an affirmative action-equal opportunity employer.

Tata Elxsi complies with all applicable federal, state and local laws regarding recruitment and hiring.

All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship status, disability, protected veteran status, or any other category protected by applicable federal, state or local laws.

Tata Elxsi does not currently require partners or employees to be fully vaccinated or test negative for COVID-19 in order to go to Tata Elxsi offices, client sites or Tata Elxsi events, except when mandated by federal, state or local law.

In some circumstances, clients also may require proof of vaccination or testing (e.g., to go to the client site).

What are our perks for Full time employee?

We provide unique options to fit your unique lives!. Our menu of flexible options includes, but is not limited to:

• Excellent healthcare options: Medical, vision, prescription & dental

• Family Focus & Balance: medical, commuters & Dependant FSA, Competitive PTO, Sick Time, and Employee Assistance Program

• Financial Security: Competitive 401(k) match with Safe Harbor Plan,

• Employee Recognition Programs

• Perks AT works: Our exclusive one-stop online discount marketplace