Event Coordinator

Net2Source (N2S); New York (NY); On-site; USD 28,000 - 41,000; Part time

Job summary

Net2Source (N2S) seeks an Event Coordinator/Workplace Experience Coordinator for a seven-month assignment in New York, with potential extension. You will deliver top-tier service to employees and guests at two office locations: 230 Park Ave South and 30 Hudson Yards.

Responsibilities include event scheduling, cross-functional coordination with FM/AV/Catering/Security, calendar management, and on-site event execution. Strong MS Office skills and organizational mindset are essential.

Qualifications

• Experience coordinating events and workplace experiences.
• Strong customer service orientation and communication skills.
• Proficient in MS Office and calendar management.

Responsibilities

• Coordinate event scheduling and on-site execution.
• Collaborate with FM, AV, Catering, Security, Janitorial and vendors.
• Review look-ahead schedules, confirm holds, and track details in reservation system.
• Manage Visiting Guest Offices reservations and calendar/email coordination.
• Provide client support during events and assist with pre-event walkthroughs.
• Organize and maintain event folders and SOPs; manage supplies and setup/teardown.
• Ensure adherence to security procedures and coordinate with vendors as needed.

Skills

Event coordination

Customer service

Cross-functional coordination

Calendar management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Duration: 7 months (with possible extension)

Location: New York, NY 10169

Summary:

As an Event Coordinator/Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building.

This job is part of the Workplace Experience function.

What You'll Do:

• Event scheduling and coordination
• Coordinate with cross-functional teams including FM, AV, Catering, Security, Janitorial, etc.
• Review a two-week look ahead to identify missing event details, confirm holds, and collect/track details in reservation system
• Schedule Visiting Guest Offices Reservations (calendar management and email coordination)
• Event Execution Support (Client support as needed, pre-event walkthroughs to confirm setups, wayfinding, line management, vendor management support, signage ideation, event photo & documentation)
• Folder organization (track, maintain, and update event folders – beos, event photos, resource documents, SOPs)
• Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies.
• Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building.
• Coordinate with vendors who supply services or goods to the workplace.
• Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.

2 locations: New York-230 Park Ave South & 30 Hudson Yards, New York

• The resource should be flexible, as they may be asked to report to either office location based on business needs.
• The reporting schedule may vary from week to week. For example, the resource may work 2 days at one location and 3 days at the other, as determined by the manager.
• The manager will provide direction regarding work location and schedule based on operational requirements.

Interview process:

1 virtual and/or 1 in-person