Event Coordinator

Nashville; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Music City Center in Nashville is seeking an motivated events coordinator to work under the Senior Event Manager. You will support the planning, coordination, and on-site execution of small meetings, banquets, and local events, ensuring compliance with procedures and safety codes.

You'll assist staff, liaise with lessees, prepare floor plans, and monitor events to deliver excellent service for clients and attendees.

Qualifications

• Bachelor's Degree preferred.
• 1 year of convention center, conference center, or hotel event coordination or convention service work.
• 1 to 3 years relevant experience.

Responsibilities

• Assist the Event Manager(s) and Senior Event Manager with coordination and coverage of assigned events.
• Contacts lessees to determine specific needs of events and records information for distribution to appropriate staff
• Produce computer drawn floor plans detailing set-ups and requirements that comply with all life safety/fire codes and obtains fire marshal approval of those required.
• Guides clients in preparation of events by interpreting and explaining contract/handbook provisions, policies and procedures
• Supervises and approves set-ups for events and works with clients to make necessary changes
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events
• Follows up on all client requests, concerns and problems.
• Maintains detailed files concerning each event
• Acts as Manager on Duty for assigned events
• Perform additional duties as assigned.

Skills

Event coordination

Customer service

Attention to detail

Education

Bachelor's degree (preferred)

Job description

Under the direction of the Senior Event Manager, performs various duties in the coordination and production of small, local, and/or short-term business including meetings, banquets, special events, and public functions. They also provide event coverage assisting the Event Managers with larger, regional, or national meetings/events.

Responsibilities:

• Assist the Event Manager(s) and Senior Event Manager with coordination and coverage of assigned events.
• Contacts lessees to determine specific needs of events and records information for distribution to appropriate staff
• Produce computer drawn floor plans detailing set-ups and requirements that comply with all life safety/fire codes and obtains fire marshal approval of those required.
• Guides clients in preparation of events by interpreting and explaining contract/handbook provisions, policies and procedures
• Supervises and approves set-ups for events and works with clients to make necessary changes
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events
• Follows up on all client requests, concerns and problems.
• Maintains detailed files concerning each event
• Acts as Manager on Duty for assigned events
• Perform additional duties as assigned.

Qualifications:

• Bachelor's Degree preferred
• One to three years relevant experience
• 1 year of convention center, conference center, or hotel event coordination or convention service work or any combination of education and experience equivalent to these requirements

About Us

Music City Center is Nashville's convention center located in the heart of downtown. The 2.1 million square foot facility opened in 2013 and was built so that Nashville could host large, city-wide conventions in the downtown area. The mission of Music City Center is to create significant economic benefit for the citizens of the greater Nashville region by attracting local and national events while focusing on community inclusion, sustainability and exceptional customer service delivered by our talented team members.

Equal Opportunity Employer

In Compliance With Tennessee Law, all applications are subject to Public Disclosure

The Convention Center Authority does not discriminate on the basis of race, color, national origin, gender, gender identity, sexual orientation, age, religion, creed or disability in admission to, access to, or operations of its programs, services, or activities. Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline or any other employment practices because of non-merit factors shall be prohibited. Requests for ADA accommodation should be directed to the HR Director @ 615-401-1400.

Job Info

• Job Category Convention Center Title
• Job Schedule Full time
• Job Shift Day
• Locations 201 Rep John Lewis Way S, Nashville, TN, 37203, US (On-site)