Event Coordinator

J. Scott Catering; Malvern (Chester County); On-site; USD 45,000 - 65,000; Full time

Job summary

J. Scott Catering seeks an experienced Event Coordinator for its Phoenixville Foundry venue on the Main Line. The role demands planning, managing and executing sold events with a collaborative team approach.

The successful candidate will oversee an Assistant Event Planner, ensuring client expectations are exceeded, seamless logistics, and optimal revenue through upselling across venues and services.

Qualifications

• Minimum five years catering sales/account manager and event planning experience.
• Previous sales and marketing experience required.
• Experience managing team members would be a plus.
• Experience organizing and managing events such as corporate meetings, luncheons, weddings and other special occasions.
• Demonstrated interpersonal, communication and organizational skills.
• Attention to detail.
• Able to multi-task and meet deadlines.
• Proficient in Microsoft Office products including Word, Excel and Outlook.
• Experience with CaterEase and/or Sales Force a plus.

Responsibilities

• Promotes and maintains exceptional customer service while maximizing sales profitability.
• Ensures a high level of client satisfaction throughout the planning process.
• Finalize all bookings, maximizing revenue by upselling in all revenue producing areas.
• Prepares sales proposals for custom events within pricing parameters.
• Negotiates and contracts with vendors for goods and services related to events planning.
• Overseeing the planning, managing and execution of booked events according to company standards.
• Monitors delivery of goods and services to ensure contract terms are satisfied.
• Coordinates with other departments to ensure quality of guest satisfaction.

Skills

Catering sales

Event planning

Team management

Sales & marketing

Client relations

Multitasking

Microsoft Office

CaterEase

Salesforce

Attention to detail

Tools

Salesforce

CaterEase

Microsoft Office

Job description

One of the area’s top caterers located on the Main Line is seeking a professional, organized and quick learning team player to assume a position as Event Coordinator at one of our exclusive venues, the Phoenixville Foundry. The Event Coordinator is responsible for the successful planning, managing and execution of sold events at the Foundry.

This position will also oversee an Assistant Event Planner who will work with you as a team to ensure every detail of the event is accounted for to ensure the client’s expectations are exceeded.

Some of the essential duties and responsibilities include:

• Promotes and maintains exceptional customer service while maximizing sales profitability
• Ensures a high level of client satisfaction throughout the planning process.
• Finalize all bookings, maximizing all revenue potential by upselling in all revenue producing areas
• Prepares sales proposals for custom events within established pricing parameters
• Negotiates and contracts with vendors for a variety of goods and services related to events planning
• Responsible for overseeing the planning, managing and execution of booked events according to the company’s standards of excellence
• Monitors delivery of goods and services to ensure contract terms are satisfied
• Coordinates with other departments to ensure quality of guest satisfaction

The successful candidate will have:

• Minimum of five - 5years catering sales/account manager and event planning experience
• Previous sales and marketing experience required
• Experience managing team members would be a plus.
• Experience in organizing and managing events such as corporate meetings, luncheons, weddings and other special occasions
• Demonstrated interpersonal, communication and organizational skills
• Attention to detail
• Able to multi-task and meet deadlines
• Proficient in Microsoft Office products including Word, Excel and Outlook
• Experience with CaterEase and/or Sales Force a plus