Event Designer (Coordinator)

McCloskey Partners, LLC; Montgomeryville (Montgomery County); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Vacation – up to 10 days per year

Healthcare - company offers competitive plans

Gas reimbursement for mileage over 15 miles

Flexible work schedule

Paid time off

Vision insurance

Job summary

McCloskey Partners, LLC is looking for an enthusiastic Event Coordinator to join their modern farm-to-table catering team. The role requires dedication to managing a portfolio of events while working closely with the Sales Manager and culinary team.

You will handle everything from planning and coordination to client communications and logistics. The position offers flexible scheduling, a range of benefits including healthcare, and opportunities to work in unique venues across the Philadelphia region.

Qualifications

• Must have reliable transportation and be punctual.
• Ability to lift 30+ pounds.
• Experience in event planning and client relations.

Responsibilities

• Manage client relationships and ensure event execution.
• Create custom menus in collaboration with the culinary team.
• Handle logistics for event setups and rentals.

Skills

Event Planning & Coordination

Client Communication

MS Office Proficiency

Culinary Collaboration

Tools

Caterease

Nowsta

Job description

Location: Events in various regions including Montgomery Country and West Chester Region

Join our team! Modern farm to table catering company seeking an enthusiastic, design-oriented, talented Event Coordinator who will be dedicated to a specific venue who is a top producer. Seedling & Sage specializes in planning events all over the Philadelphia region and the suburbs.

We specialize in unique locations like barns, farms, arboretums, distilleries and private homes.

We don’t just create menus, we style events and, most important – We Make People Happy.

DESCRIPTION

The role of the Event Designer at Seedling and Sage is to work closely with the Sales Manager to nurture client relationships, and ensure seamless event execution. Additionally, you will manage a portfolio of events for a key client, guiding clients through the planning process and executing their vision with precision.

Job Duties

• Event Planning & Coordination
• Collaborating with culinary team to create custom menus
• Detail events with clients, site tours, vendor selection
• Client Communication- main point of contact for client during the planning process and after event to ensure satisfaction.
• Site visits- visit event sites to assess setup needs, and logistics
• Rental check ins
• Preparation of event orders, rental orders
• Create captain packets to include banquet event order, floor plans, rentals
• Attend industry meetings and networking events
• Ceremonies, rehearsals
• Independent self -starter with “do what it takes” attitude
• Passionate for food and events
• Caterease and Nowsta software knowledge a plus
• Proficient in MS Office
• Must have reliable transportation and must be on time, no exceptions
• Nights, weekends as needed
• Ability to lift 30+ pounds
• Ability to be on feet for extended periods of time

Physical Demands and Work Environment

While performing the duties of this job, the employee is required to walk/stand up to the entire day and occasionally sit in meetings or in front of a computer screen. The employee must occasionally reach, bend, stoop and lift up to 30 lbs., reach overhead and have the stamina to work up to 45-50 hours a week.

Benefits

• Vacation – up to 10 days per year
• Sick/Personal Days- up to 3 days annually
• Additional days off: Jan 1, Memorial Day, July 4th, Labor Day, Thanksgiving, Christmas and off days between Christmas and New Years
• Healthcare - company offers competitive healthcare plans and pays 50% of employee cost of base plan
• Gas reimbursement for mileage for properties over 15 miles from Flourtown, PA
• 10% friends and family discount on any catering orders
• Flexible work schedule (I.e. Tuesday through Saturday schedule, off Sunday and Monday)
• Weekly compensation
• Health insurance
• Paid time off
• Vision insurance

Work Location

In person