Event Coordinator

Beets Hospitality Group; Livermore (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Beets Hospitality Group in Livermore Valley Wine Country is seeking an experienced Event Coordinator to forge meaningful client connections and ensure flawless day-of execution.

You will lead coordination meetings, rehearsals and final details with clients, create room diagrams and layouts, manage venue policies, and coordinate with vendors to deliver guest and wedding party services from start to finish.

Qualifications

• BS in Event Management or related field preferred.
• People skills needed to staff events, coordinate their activities, and lead the team.
• Work experience as an events planner or organizer or in the hospitality industry
• Superb time management and communication skills, both verbal and written.

Responsibilities

• Develops meaningful connections with clients to ensure flawless day-of execution
• Manages Coordination Meetings, Rehearsals and Final Details with assigned clients
• Creates room diagrams, event lay-outs, and manages logistics specific to the venue
• Ensure venue policies and limitations are respected
• Provide day-of event coordination services for the client by assisting with décor items, managing the timeline, coordinating with vendors, and managing formalities
• Provide guest and wedding party assistance throughout the event

Skills

People skills

Time management

Communication skills

Verbal communication

Written communication

Education

BS in Event Management or related field

Experience in events planning or hospitality industry

Job description

Who We Are.

We are an event management company located in scenic Livermore Valley Wine Country. We have two event venues with beautiful, well-maintained outdoor and indoor spaces that our clients use to host their events. In addition, we also serve as the on-site caterer at both spaces with on-site kitchens and sales/coordination offices.

Primary Duties

• Develops meaningful connections with clients to ensure flawless day-of execution
• Manages Coordination Meetings, Rehearsals and Final Details with assigned clients
• Creates room diagrams, event lay-outs, and manages logistics specific to the venue
• Ensure venue policies and limitations are respected
• Provide day-of event coordination services for the client by assisting with décor items, managing the timeline, coordinating with vendors, and managing formalities
• Provide guest and wedding party assistance throughout the event

EDUCATION & EXPERIENCE:

• BS in Event Management or related field is preferred.
• People skills needed to staff events, coordinate their activities, and lead the team.
• Work experience as an events planner or organizer or in the hospitality industry
• Superb time management and communication skills, both verbal and written.

SCHEDULE:

• Wednesday through Sunday