Event Coordinator

Ocean State School Of Gymnastics; Lincoln (RI); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee discounts

Flexible schedule

Advancement opportunities

Paid time off

Training & development

Job summary

Ocean State School Of Gymnastics is seeking an Event Coordinator to create, plan, and run in-house events for our recreational, Preschool, and Competitive programs. You will develop themes, coordinate schedules, and ensure events are friendly and engaging for families.

Hybrid work in Lincoln, RI with flexible options. Experience in youth programming and strong organizational skills are valued; you will collaborate with coaches and staff to deliver memorable family experiences.

Qualifications

• Experience planning events for children or family programming.
• Strong organizational and time-management skills.
• Creative, energetic and enthusiastic personality.
• Ability to work with children and families in a positive, engaging way.
• Ability to manage multiple tasks during events.

Responsibilities

• Plan and coordinate seasonal and family-focused events for recreational program families.
• Develop creative themes and activities appropriate for children of different ages.
• Create event timelines, activity schedules, and setup plans.
• Oversee event setup, decorations, and activity stations.
• Coordinate games, crafts, and activities during events.
• Ensure events run smoothly and families feel welcomed and engaged.
• Coordinate with coaches and staff to help run activity stations or supervise areas.
• Prepare activity materials (crafts, games, egg hunts, etc.).
• Plan decorations, materials, and supplies needed for each event.
• Promote events through flyers, social media, and email announcements.

Skills

Event planning

Children’s activities

Time management

Creative personality

Multi-tasking

Job description

Benefits

• 401(k)
• 401(k) matching
• Employee discounts
• Flexible schedule
• Opportunity for advancement
• Paid time off
• Training & development

Job description

Position Overview

The Event Coordinator is responsible for creating, planning, and running fun, family-focused in-house events for Ocean States recreational, Preschool, and Competetive programs. These events are designed to build community, celebrate families, and create memorable experiences for students and parents.

Events may include seasonal celebrations such as Easter Egg Hunts, Mother’s Day Brunch, Father’s Day events, Halloween parties, holiday parties, themed open gyms, and family fun nights.

The Event Planner ensures that events are well organized, engaging for children, and aligned with the welcoming and positive culture of the gym.

Key Responsibilities

Event Planning

• Plan and coordinate seasonal and family-focused events for recreational program families.
• Develop creative themes and activities appropriate for children of different ages.
• Create event timelines, activity schedules, and setup plans.

Event Execution

• Oversee event setup, decorations, and activity stations.
• Coordinate games, crafts, and activities during events.
• Ensure events run smoothly and families feel welcomed and engaged.

Family Experience

• Create events that encourage family participation and community building.
• Communicate event details clearly to parents and participants.
• Provide a fun, organized, and safe environment for children.

Staff & Volunteer Coordination

• Coordinate with coaches and staff to help run activity stations or supervise areas.
• Provide clear instructions for staff or volunteers assisting with events.

Supplies & Setup

• Plan decorations, materials, and supplies needed for each event.
• Prepare activity materials (crafts, games, egg hunts, etc.).
• Manage event setup and cleanup.

Promotion

• Work with management to promote events through flyers, social media, and email announcements.
• Help develop creative event ideas that encourage participation.

Qualifications

• Experience planning events, children’s activities, or family programming preferred.
• Strong organizational and time management skills.
• Creative, energetic, and enthusiastic personality.
• Ability to work with children and families in a positive and engaging way.
• Ability to manage multiple tasks during events.

Preferred Experience

• Experience working in youth programs, camps, schools, or sports facilities.
• Background in recreation, education, or event planning.
• Experience leading children’s activities or games.

Benefits

• Employee discount
• Flexible schedule
• Professional development assistance

Work Location: Hybrid remote in Lincoln, RI 02865

Flexible work from home options available.