Event Coordinator

ICCLOS-Careers; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Pension plan

Health plans (Anthem)

Dental plans (Delta)

HSA contributions

Event tickets

Employee referral program

Job summary

ICCLOS is seeking an experienced Event Coordinator/Event Manager to supervise large-scale conventions and tradeshows at the Indiana Convention Center & Lucas Oil Stadium. You will act as primary facility contact, manage timelines, coordinate labor, and ensure client goals align with policies and operational standards.

Bachelor's degree in a related field and 1–3 years of event management experience are required; leadership and strong communication skills are essential for success in this role.

Qualifications

• Bachelor's degree in event management or related field; 1–3 years of experience coordinating large events.
• Experience organizing conventions/tradeshows or equivalent.
• Strong leadership and communication skills for client relations and internal coordination.

Responsibilities

• Serve as primary facility contact from contract through final settlement.
• Develop relationships with clients to understand event goals.
• Create and maintain event documents, timelines, and service orders.
• Coordinate event move-in/out and labor for the Sound and Light department.
• Ensure execution aligns with facility policies, standards, and financial interests.
• Provide exceptional customer service while balancing expectations and capabilities.

Skills

Event management

Customer service

Project coordination

Facilities coordination

Education

Bachelor's degree in event management

Tools

AutoCAD

Momentus

Job description

The Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is a powerhouse destination for some of the largest events in the country. Every day brings something new with hundreds of events throughout the year and annual events such as the Big Ten Football Championship game, FDIC International, Gen Con, Indiana Black Expo, Indiana Comic Con, National FFA, and PRI.

The Event Coordinator/Event Manager organizes and supervises the successful implementation, operation, and completion of facility events (Conventions and Tradeshows).

Consideration for Event Manager will be based on previous event management experience, demonstrated leadership, and experience managing complex or large-scale events.

DUTIES:

Serve as a primary facility contact for assigned events from the time the contract is signed through the final settlement.

Develop strong working relationships with clients and partners to understand event goals.

Create, review, and maintain detailed event documents, timelines, service orders, and operational plans using Momentus.

Develop accurate event diagrams and floor plans using AutoCAD.

Coordinate event move-in, show days, turnovers, and move-out while responding to client and operational needs.

Lead pre-convention meetings, site visits, operational meetings, and other event-related discussions as assigned.

Communicate event requirements to internal departments, contractors, service partners, and vendors to ensure coordinated execution.

Schedule, coordinate, and oversee labor requirements associated with the Sound and Light department.

Monitor event activity throughout the facility and proactively identify and resolve operational challenges.

Represent and protect the interests of the Capital Improvement Board (CIB) by ensuring event decisions align with facility policies, contractual obligations, operational standards, financial interests, and the responsible use of facility resources.

Review event-related charges and service orders for accuracy and assist with billing and final settlement.

Maintain accurate records and event information within Momentus.

Act as a liaison between clients and outside service contractors while maintaining the facility’s operational standards.

Provide exceptional customer service while balancing client expectations with facility capabilities, policies, safety requirements, and operational needs.

Support other events, departments, and facility initiatives as needed, including evenings, weekends, holidays, and extended hours based on the event schedule.

EDUCATION/EXPERIENCE:

Bachelor's degree (B.A.) in event management, sports management, project management, public relations, customer service, or a related field; one to three years of experience organizing and executing large-scale events in a convention center or tradeshow environment; or an equivalent combination of education and experience. We recognize that great candidates may not meet every qualification listed. If you are passionate about event management and believe your skills and experience would make you successful in this role, we encourage you to apply.

What the Indiana Convention Center/Lucas Oil Stadium offers:

• Pension (after you meet the vesting requirements)
• Choice of 2 great Health plans through Anthem
• Choice of 2 great Dental plans through Delta
• When opting into benefits, either $1,500 for Employee only or $2,500 for family plans into your H.S.A.
• Potential for tickets to events hosted at either the Convention Center or Lucas Oil Stadium
• Referral Program ($500 for hired full time referral)

The Indiana Convention Center & Lucas Oil Stadium is an equal opportunity employer.