Event Operations Lead – Large-Scale Events

Indiana-Convention-Center-&-Lucas-Oil-Stadium-; Indianapolis (IN); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Pension plan

Health insurance plans (Anthem)

Dental plans (Delta)

H.S.A. contributions

Event tickets

Referral program

Job summary

Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is seeking an Event Coordinator/Event Manager to organize and supervise facility events from contract through completion. You will develop client relationships, craft detailed plans, and lead cross-functional teams to execute large-scale conventions and tradeshows.

Qualified candidates have a Bachelor's in a related field and 1–3 years of event management experience, with proficiency in Momentus and AutoCAD.

Qualifications

• Bachelor's degree or equivalent in a related field and 1–3 years of experience organizing large-scale events.
• Experience coordinating events in a convention center or tradeshow environment is preferred.
• Ability to manage multiple stakeholders and maintain comprehensive event documentation.

Responsibilities

• Serve as primary facility contact for assigned events from contract signing through final settlement.
• Develop relationships with clients to understand event goals and requirements.
• Create, review, and maintain event documents, timelines, service orders, and plans using Momentus.
• Develop accurate event diagrams and floor plans using AutoCAD.
• Coordinate move-in, show days, turnovers, and move-out while addressing client needs.
• Lead pre-convention meetings and site visits with internal teams and vendors.
• Ensure all event requirements are communicated to departments and service partners.
• Monitor event activity and resolve operational challenges to protect facility interests.

Skills

Event management

Client relations

Project coordination

Leadership

Education

Bachelor's degree in event management

Tools

AutoCAD

Momentus

Job description

Indiana Convention Center & Lucas Oil Stadium (ICCLOS) is seeking an Event Coordinator/Event Manager to organize and supervise facility events from contract through completion. You will develop client relationships, craft detailed plans, and lead cross-functional teams to execute large-scale conventions and tradeshows.

Qualified candidates have a Bachelor's in a related field and 1–3 years of event management experience, with proficiency in Momentus and AutoCAD.