Event Coordinator

SCG | Strategic Communication Group; Farmington Hills (MI); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading advertising services firm is seeking an entry-level Event Coordinator to join their logistics team. This role involves managing event registration, preparing itineraries, and ensuring effective communication with clients and vendors. Ideal candidates will possess strong organizational skills and a desire to work in a dynamic environment.

Qualifications

• Experience with Cvent event management platform preferred.
• Ability to work irregular hours, including weekends and late nights.

Responsibilities

• Prepare event documentation and manage Cvent registration sites.
• Handle emerging issues and provide on-site logistics support.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tech-savvy

Education

Bachelor’s degree

Tools

Cvent

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Reports to: Executive Director – Logistics

Job Purpose:

The Event Coordinator works with the logistics staff, clients, agencies, media, and partner suppliers. Experience with the Cvent event management platform is preferred, including training in developing registration sites, reporting, and data management.

Prepares event documentation, manages Cvent registration sites, program itineraries, and schedules throughout all phases of the event cycle: pre-event, event, and post-event. Graphic design experience is a plus.

Responsibilities:

1. Proactively handle arising issues and troubleshoot emerging problems.
2. Experience with the Cvent platform, or a willingness to learn.
3. Develop, prepare, and maintain program itineraries.
4. Travel and provide on-site logistics support for events as required.
5. Manage event registration, organize rooming lists, and book airline tickets.

Skills/Qualifications:

1. Exceptional organizational skills with meticulous attention to detail and deadline orientation.
2. Ability to think independently and multi-task effectively.
3. Excellent verbal and written communication skills.
4. Tech-savvy with strong PC skills, including experience with Cvent, Microsoft Word, Excel, and PowerPoint.
5. Experience with event registration sites.
6. Self-motivated, capable of working independently and collaboratively.
7. Positive attitude, flexible personality, and creative problem-solving skills.
8. Adherence to all standards, policies, and procedures.
9. Ability to work in a fast-paced, changing environment.
10. Bachelor’s degree from an accredited university or equivalent experience.
11. Ability to work irregular hours, including weekends, late nights, and early mornings.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Advertising Services