Event Coordinator

BayOne Solutions; Fairfield (CA); On-site; USD 43,000 - 62,000; Part time

Job summary

BayOne Solutions seeks an Event Coordinator to plan and execute healthcare system events. You will coordinate venues, catering, speakers, and technology, working closely with system leaders and staff to ensure events meet strategic goals.

Reporting to the VP of Marketing and Communications, you will manage multiple events, maintain relationships with vendors, and adapt to evolving priorities while delivering professional, polished experiences.

Qualifications

• Strong project management and organizational skills to handle multiple events.
• Excellent interpersonal skills for relationships with leadership, vendors, and staff.
• Detail oriented and proactive with problem-solving abilities.
• Ability to work under pressure and adapt to changing schedules.

Responsibilities

• Plan, coordinate, and execute a wide range of healthcare system events.
• Ensure logistics such as venues, catering, speakers, and technology are seamless.
• Collaborate with system leaders and stakeholders to align events with goals.
• Support reporting to the VP of Marketing and Communications.

Skills

Project management

Event planning

Communication skills

Vendor coordination

Healthcare events

MS Office

Job description

Job Location: Fairfield, CA (Occasional evening and weekends, flex schedule to allow for evening and weekend events)

Job Duration: 2 Months on W2

Payrate: 38/hr. on W2

Typically, M-F 8 am to 4:30 pm

Occasional evening and weekends, flex schedule to allow for evening and weekend events

Previous event planning experience highly preferred.

Must be highly organized.

Duties

The Event Coordinator will be a part of our dynamic marketing and communications team. This role will assist in planning, coordinating, and executing a wide range of events for our healthcare system, ensuring that each event meets the strategic goals of the organization. Reporting directly to the VP of Marketing and Communications, this individual will collaborate with system leaders, administrative assistants, and key stakeholders at both the system and local levels to deliver seamless and impactful events.

Event Planning and Coordination - assist in planning, organizing, and execution of healthcare system events, including conferences, training sessions, community outreach programs, and internal staff events. Ensure all logistics, such as venues, catering, speakers, and technology, are seamlessly coordinated.

Collaboration with Leadership. Develop and maintain strong, collaborative relationships with system leaders, administrative assistants, department heads, and other stakeholders to understand event objectives and deliver results that align with organizational goals.

See full job description for additional details

Skills

• Strong project management and organizational skills, with the ability manage multiple events simultaneously.
• Excellent interpersonal skills and the ability to develop and maintain relationships with leadership, vendors, and staff at all levels.
• Detail oriented and proactive with exceptional problem-solving skills.
• Ability to work under pressure and handle unexpected situations with professionalism and composure.
• Proficient in event planning software, MS Office Suite, and other communication tools.
• Understanding of healthcare industry trends, patient-centered events, and healthcare systems is a plus.
• Strong communication and collaboration skills.
• Ability to work independently and as part of a team.
• Creative thinker with a keen eye for detail.
• Flexible and adaptable to changing priorities.
• High level of professionalism and discretion when handling sensitive information.