Events Coordinator / Communications Assistant

The Carpenter Health Network; Baton Rouge (LA); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Mileage reimbursement

Generous paid time off

Short‑term & long‑term disability

ESOP – company‑paid ownership

Job summary

The Carpenter Health Network in Baton Rouge is seeking an organized, creative Events Coordinator / Communications Assistant to join our team. You will plan, coordinate, and execute internal events and network sponsorships while supporting marketing and communications initiatives.

This role blends logistics with creative communications, including graphic design, social media, and website updates, to enhance our brand and community presence.

Qualifications

• Bachelor’s degree in communications, marketing, or related field, or equivalent experience.
• 2-4 years of experience in event planning, communications, or a related role.
• Strong organizational and time-management skills with the ability to manage several projects.
• Excellent written and verbal communication skills.
• Comfort working with budgets and vendors.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to work some evenings and weekends for events.
• Ability to lift up to 25-30 pounds and be on your feet for extended periods.

Responsibilities

• Plan, coordinate, and execute internal events and network sponsorships.
• Develop event timelines, budgets, checklists, and run-of-show documents.
• Select and manage venues, vendors, caterers, and rental companies.
• Manage registration, RSVPs, and attendee communication.
• Coordinate speakers, guests, sponsors, and volunteers.
• Oversee setup, on-site operations, and teardown.
• Evaluate events through debriefs, attendance tracking, and feedback.
• Assist the communications department with graphic design, social media, video recording & editing, website editing, blog posts, etc.
• Proofread and format materials for accuracy and brand consistency.
• Photograph events and organize images in the asset library.
• Manage distribution lists and event-related databases.
• Maintain department calendars, files, and branded supplies.
• Provide general administrative support to the department as needed.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Budget management

Vendor management

Microsoft Office

Google Workspace

Event coordination

Education

Bachelor's degree in communications/marketing

Tools

Adobe Creative Cloud

Adobe Suite

Graphic design software

Video editing

Website editing

Job description

Events Coordinator / Communications Assistant

The Carpenter Health Network is seeking an organized, creative, and detail-oriented Event Coordinator / Communications Assistant to join our team!

This individual will play an important role in planning and executing company events while providing hands-on support with marketing and communications initiatives.

Key Responsibilities

Event Planning & Coordination (55–65%)

• Plan, coordinate, and execute internal events and network sponsorships
• Develop event timelines, budgets, checklists, and run-of-show documents
• Select and manage venues, vendors, caterers, and rental companies
• Manage registration, RSVPs, and attendee communication
• Coordinate speakers, guests, sponsors, and volunteers
• Oversee setup, on-site operations, and teardown
• Evaluate events through debriefs, attendance tracking, and feedback

Communications Support (35–45%)

• Assist the communications department with projects as needed, including graphic design, social media, video recording & editing, website editing, blog posts, etc.
• Proofread and format materials for accuracy and brand consistency
• Photograph events and organize images in the asset library
• Manage distribution lists and event-related databases
• Maintain department calendars, files, and branded supplies
• Provide general administrative support to the department as needed

Required Qualifications

• Bachelor’s degree in communications, marketing, or a related field, or equivalent experience
• 2-4 years of experience in event planning, communications, or a related role
• Strong organizational and time-management skills, with the ability to manage several projects at once
• Excellent written and verbal communication skills
• Comfort working with budgets and vendors
• Proficiency with Microsoft Office or Google Workspace
• Ability to work some evenings and weekends for events
• Ability to lift up to 25-30 pounds and be on your feet for extended periods during events

Preferred Qualifications

• Experience in event planning/coordinating
• Experience in public relations/communications
• Familiarity with social media scheduling and various platforms (Facebook, LinkedIn, X, etc.)
• Basic photography skills
• Graphic design experience (Adobe Suite, Canva, etc.)
• Experience in healthcare and corporate settings is a plus
• Employee Stock Ownership Plan (ESOP) – company-paid ownership benefit
• Competitive pay with increased earning potential
• Short-term & long-term disability coverage
• Generous paid time off (PTO)
• Mileage reimbursement (adjusted for fuel price changes)

All inquiries will remain confidential.

Join a team where creativity, organization, and meaningful connections make a difference!