Corporate Event Coordinator (Hybrid)

Chadwell Supply; Tampa (FL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Disability Insurance

401K

Paid PTO

Gym access

Meal prep services

Employee discount

Career growth opportunities

Job summary

Chadwell Supply in Florida is seeking an experienced Corporate Events Manager to lead national and regional event programs. You will manage venue selection, vendor coordination, budgets, and cross-functional teams to deliver compelling experiences for clients and partners.

The role requires 5+ years in corporate event management (B2B preferred), superb organizational skills, and strong Excel/PowerPoint proficiency.

Qualifications

• 5+ years of corporate event management experience, ideally in a B2B setting.
• Organization and time management: maintaining timelines and deadlines.
• Excel and PowerPoint skills; familiarity with AV/event production.
• Excellent verbal and written communication with clients, vendors, staff.
• Budgeting and vendor negotiation experience.

Responsibilities

• Manage venue selection and negotiate detailed service contracts for off-site events.
• Coordinate with caterers, entertainment, AV, and all event vendors.
• Create and adhere to event budgets; track costs and report spend to leadership.
• Lead cross-functional teams to execute event plans.
• Communicate with employees, attendees, vendors, and partners for seamless participation.
• Oversee event platforms/tools (VFairs, Monday.com) as needed.
• Assist with logistics for large national-level tradeshows.
• Hire, train, and manage event staff; supervise setup and teardown.
• Gathering feedback and providing post-event reports.

Skills

Event management

Budgeting

Project management

Time management

Communication skills

Leadership

Negotiation

Creativity

Attention to detail

Vendor coordination

Tools

Excel

PowerPoint

VFairs

Monday.com

ONE Conference app

Job description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named 2026 National Apartment Association Supplier Company of The Year!

Benefits that drive themselves

• Full Time, Monday-Friday, 8 AM-5 PM.


• Salary: $55K-65K based on qualifying experience


• Paid Holidays Off and No Weekends!


• Hybrid work from home options after training has been completed!


• We offer full benefits such as medical, dental, vision, life insurance, disability, 401K, 104 hours of paid time off accruals, complimentary gym access, meal prep services, andmuch more!


• Employee discount program.


• Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 28Branches across the Country.


• Recognized as a Top Company USA 5 years running!

What you will need

• 5 or more years of corporate event management experience, ideally in a B2B setting. Project management and budgeting experience required.


• Organization and Time Management: Maintaining detailed timelines, managing multiple tasks, and meeting deadlines.


• Technical Competence: Excellent Excel and PowerPoint skills as well as other tools and software needed plus an understanding of audio and visual/event production that may be needed.


• Communication: Excellent verbal and written communication skills for interacting with clients, vendors, and staff.


• Problem-Solving: Identifying and resolving issues that may arise during the event planning process.


• Budgeting and Financial Management: Creating and managing event budgets, tracking expenses, and ensuring costs are within the allocated budget.


• Negotiation: Negotiating with vendors to secure favorable rates and terms.


• Leadership: Leading and motivating event staff.


• Creativity: Developing innovative event themes and ideas.


• Attention to Detail: Ensuring that every detail of the event is carefully planned and executed.

How you will make an Impact

• Managing venue selection and negotiating detailed service contracts for off-site events.


• Contracting and coordinating with caterers, entertainment, audio visual, and all event vendors as needed.


• Creating and adhering to event budgets, managing expenses, tracking costs, and reporting expected, ongoing, and final spend to leadership and stakeholders.


• Leading cross-functional teams to execute event plans.


• Communicating with employees, attendees, vendors, and partners to ensure seamless participation.


• Addressing issues and challenges that may arise during the planning or execution of the event.


• Management of all event platforms, software or tools to execute the event including the ONE Conference (VFairs) app, Monday.com for project management and coordination of tasks within the Marketing Team, or others as needed.


• Assist with event logistics for large national-level tradeshows.


• Hiring, training, and managing event staff as needed.


• Supervising the set-up, execution, and breakdown of the event.


• Gathering feedback, analyzing event results, and providing reports.