Event Coordinator

24 Seven Talent; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Our client in Chicago is seeking a Conference and Meeting Events Coordinator to join the team on a long-term contract, onsite in Chicago. The role supports a high-volume event season and requires strong organizational skills and excellent communication.

You will manage logistics, coordinate vendors, prepare materials, and handle invoices with Concur. This position is 40 hours per week, onsite, with a focus on delivering inspiring, high-profile gatherings.

Qualifications

• Strong organizational and multitasking abilities required.
• Excellent communication and customer service skills needed.
• Ability to work under tight deadlines and adapt to changes.
• Proficiency with MS Office, Zoom, event software and Concur required.

Responsibilities

• Assist with planning and execution of conferences and meetings.
• Manage administrative meeting logistics and reports.
• Create confirmation letters and emails.
• Coordinate with external vendors and communicate event details.
• Develop and distribute onsite event materials across departments.
• Process meeting invoices and use Concur for expense management.

Skills

Organizational skills

Communication skills

Detail-oriented

Customer service

Tools

Microsoft Office

Zoom

Cvent

Concur

Job description

Our client, an international service organization dedicated to sisterhood, scholarship, and service, is looking for a Conference and Meeting Events Coordinator to join their team on a long-term contract basis, starting immediately. This will be 40 hours/week, onsite in Chicago. Position is needed to support high-volume event season.

Responsibilities:

• Assist with planning and execution of upcoming conferences and meetings.
• Manage administrative meeting logistics, including: Prepare rooming lists, conference materials, travel chart and reports as required.
• Create confirmation letters and emails.
• Manage external vendors: research & present possible vendors, coordinate details. Communicate with members, staff, regarding event information.
• Develop and distribute event materials as required, including onsite materials from all pertinent departments/staff.
• Process payment for meeting related invoices. Manage and work with Concur for expense management.

Skills and Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Ability to work under tight deadlines and adapt to changes. Detail-oriented with strong problem-solving skills.
• Microsoft Office Suite (Intermediate to Advanced), Zoom/Virtual Meeting Platforms (Intermediate), Event Management Software (Cvent or similar preferred), Concur Software (expense management).

Why Join the Team

This is an opportunity to play a key role in producing some of the most inspiring and high-profile gatherings in the organization’s history. You’ll work alongside a team dedicated to excellence, collaboration, and service—while supporting events that empower and celebrate women of impact across the nation.