Conference & Meetings Coordinator — Onsite Chicago

24 Seven Talent; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Our client in Chicago is seeking a Conference and Meeting Events Coordinator to join the team on a long-term contract, onsite in Chicago. The role supports a high-volume event season and requires strong organizational skills and excellent communication.

You will manage logistics, coordinate vendors, prepare materials, and handle invoices with Concur. This position is 40 hours per week, onsite, with a focus on delivering inspiring, high-profile gatherings.

Qualifications

• Strong organizational and multitasking abilities required.
• Excellent communication and customer service skills needed.
• Ability to work under tight deadlines and adapt to changes.
• Proficiency with MS Office, Zoom, event software and Concur required.

Responsibilities

• Assist with planning and execution of conferences and meetings.
• Manage administrative meeting logistics and reports.
• Create confirmation letters and emails.
• Coordinate with external vendors and communicate event details.
• Develop and distribute onsite event materials across departments.
• Process meeting invoices and use Concur for expense management.

Skills

Organizational skills

Communication skills

Detail-oriented

Customer service

Tools

Microsoft Office

Zoom

Cvent

Concur

Job description

Our client in Chicago is seeking a Conference and Meeting Events Coordinator to join the team on a long-term contract, onsite in Chicago. The role supports a high-volume event season and requires strong organizational skills and excellent communication.

You will manage logistics, coordinate vendors, prepare materials, and handle invoices with Concur. This position is 40 hours per week, onsite, with a focus on delivering inspiring, high-profile gatherings.