Event Coordinator

Health Dimensions; Carlsbad (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Paid Holidays

Job summary

Health Dimensions is looking for a qualified Event Coordinator in Carlsbad, CA. This role is pivotal for managing corporate health fairs, ensuring strong relationships with corporate hosts and health exhibitors.

The ideal candidate will have excellent organizational skills, proficiency in Microsoft Office, and past event coordination experience. The position offers a salary of $50,000 per year plus commission, along with paid time off and holidays.

Qualifications

• Strong organizational and time-management skills.
• Confident computer skills; Microsoft Office proficiency required.
• Ability to multitask in a fast-paced environment.
• Prior event coordination, project management, or related experience preferred.

Responsibilities

• Establish and maintain close relationships with corporate hosts.
• Coordinate all logistics for events, including vendor management.
• Manage onsite day-of event execution and problem-solve during events.
• Communicate professionally with clients, exhibitors, and vendors.

Skills

Strong organizational and time-management skills

Confident computer skills

Ability to multitask in a fast-paced environment

Prior event coordination or project management experience

Tools

Microsoft Office

Excel

Job description

Health Dimensions is seeking a qualified, dynamic Event Coordinator to join our team. This position plays a critical role in coordinating and managing onsite corporate health fairs, ensuring a high level of customer satisfaction before, during, and after each event.

The Event Coordinator works closely with corporate hosts (HR managers) and health exhibitors to customize and execute successful onsite wellness events. This is not a remote position and requires working daily from our Carlsbad, CA office, as well as local travel to corporate event locations for day-of-event management.

Key Responsibilities

• Establish and maintain close relationships with corporate hosts
• Establish and maintain strong relationships with health fair exhibitors
• Work directly with HR managers to customize onsite wellness events
• Coordinate all logistics for events, including:
• Exhibitor invitations and booth placement
• Filling special requested booths
• Rentals and bids with food vendors party rental suppliers
• Manage event budgets and special requests
• Update and maintain corresponding Excel spreadsheets, documents, and CRM records
• Communicate with clients, exhibitors, and vendors in a prompt and professional manner
• Manage onsite “day-of” event execution, including setup, coordination, and breakdown
• Troubleshoot and problem-solve onsite to ensure smooth event operations

Skills & Qualifications

• Strong organizational and time-management skills
• Confident computer skills required; Microsoft Office proficiency is required and Excel will be tested
• Ability to multitask in a fast-paced environment
• Prior event coordination, project management, or related experience preferred

Physical & Travel Requirements

• Ability to stand for long periods of time
• Ability to lift up to 30 lbs
• Must have a valid California Driver’s License
• Ability to travel locally to corporate event locations

Compensation Package

• $50,000 per year plus commission
• Paid Time Off (PTO)
• Paid Holidays

How to Apply

Interested candidates should submit their resume and a brief cover letter outlining their relevant experience and interest in the Event Coordinator position.