Event Coordinator

Barton & Gray; Boston, Northern (MA, KY); Hybrid; USD 50,000 - 61,000; Full time

Job summary

Barton & Gray in Boston seeks a Maritime and Events Hospitality Coordinator to join our Business Development Team. You will assist with event planning, logistics, and partnerships, supporting the full lifecycle—from concept to post-event analysis—while coordinating housing and office operations.

Reporting to the Senior Events Manager, the role emphasizes luxury hospitality, professional representation at events, and collaboration with Marketing to promote events and brand visibility.

Qualifications

• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational abilities with the ability to multitask in a fast-paced environment.
• Experience or interest in event planning and execution.
• Understanding of luxury brands and market trends.
• Passion for yachting, luxury experiences, and hospitality.
• 3-5 years experience in hospitality, events or marketing.

Responsibilities

• Assist with all aspects of event planning, including scheduling, logistics, vendor coordination, swag ordering, collateral shipping, transportation, accommodations, invitations, RSVP tracking, registration, contracts, staffing, and post-event recaps.
• Support creation of communications to promote events and partnerships.
• Collaborate with the marketing team on PR initiatives to enhance brand visibility.
• Represent the company professionally at events, providing excellent hospitality and clear communication via phone, email, and in person.
• Act as host and operational lead at Corporate and Member events.

Skills

Strong communication

Organizational skills

Event planning

Hospitality experience

Yacht luxury experience

Team collaboration

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Boston Office, Boston, MA, US

8 days ago Requisition ID: 1325

Salary Range: $55,000.00 To $55,000.00 Annually

We are seeking a dynamic and detail-oriented Maritime and Events Hospitality Coordinator to join our Business Development Team . Reporting to the Senior Events Manager , the candidate will assist with event planning, logistics, and partnership initiatives. This role offers exposure to the full event lifecycle—from initial concept and planning to execution and post-event analysis—while also providing logistical and operational support for company infrastructure and housing.

Key Responsibilities

Events & Partnerships

• Assist with all aspects of event planning, including scheduling, logistics, vendor coordination, swag ordering, collateral shipping, transportation, accommodations, invitations, RSVP tracking, registration, contracts, staffing, and post-event recaps.
• Support creation of communications to promote events and partnerships.
• Collaborate with the marketing team on PR initiatives to enhance brand visibility.
• Represent the company professionally at events, providing excellent hospitality and clear communication via phone, email, and in person.
• Act as host and operational lead at Corporate and Member events

Skills & Qualifications

• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational abilities with the ability to multitask in a fast-paced environment.
• Experience or interest in event planning and execution.
• Understanding of luxury brands and market trends.
• Passion for yachting, luxury experiences, and hospitality.
• 3-5 years experience in hospitality, events or marketing