Event Coordinator

Hylant Group, Inc.; Ann Arbor (MI); On-site; USD 60,000 - 75,000; Full time

Job summary

Hylant Group, Inc. in Detroit/Birmingham area seeks a skilled Event Operations Lead to oversee all aspects of the event space, ensuring exceptional concierge service and client satisfaction.

You will manage bar operations, coordinate with clients, and drive the end-to-end event logistics to deliver memorable experiences. The role requires a bachelor's degree in hospitality or related field, plus 3+ years in event planning and proficiency with event-management software and MS Office.

Qualifications

• Bachelor's degree in hospitality management, event planning, marketing, or related field.
• Proven experience in event planning, coordination, or management.
• 3+ years of experience in event planning.
• Proficiency in event management software and Microsoft Office Suite.

Responsibilities

• Oversee the operations of the event space, ensuring the highest level of concierge service, including bar management and client service.
• Collaborate with clients (internal and external) to coordinate communication/attendance at events for exposure.
• Understand event requirements and objectives; execute logistics from concept to completion.
• Develop event concepts, themes, and timelines based on client needs.
• Manage AV/sound equipment setup and presentation logistics.
• Source and negotiate with vendors to secure services and resources.
• Create detailed event proposals, budgets, and timelines aligned with client expectations.

Job description

The Opportunity

The mission of the position is to oversee the operations of the event space and to enhance the Hylant brand and help perpetuate the growth of the Detroit office within the Birmingham community and surrounding areas.

In This Role You Will Execute On

• Oversee the operations of the event space, ensuring the highest level of concierge service, including but not limited to bar management and service of the clients.
• Collaborate with clients (internal and external) to coordinate the communication / attendance at events to provide maximum exposure for Hylant.
• Collaborate with clients to understand their event requirements and objectives.
• Execute all event logistics from concept to completion and provide excellent customer service to patrons and event attendees.
• Develop event concepts, themes, and timelines based on client needs.
• Understand all aspects of the A/V and sound equipment in the event space and manage presentation set-up and logistics.
• Source and negotiate with vendors and suppliers to secure necessary services and resources.
• Ensures compliance within the rules and regulations for the event space. This includes both indoor space and outdoor patio area.
• Create detailed event proposals, budgets, and timelines, ensuring alignment with client expectations and company standards.
• Coordinate logistics, including transportation, accommodations, catering, entertainment, and technical requirements.
• Perform other duties and special projects as requested.

In This Role You Will Need

• Bachelor's degree in hospitality management, event planning, marketing, or related field (preferred).
• Proven experience in event planning, coordination, or management.
• 3+ year of experience in event planning
• Proficiency in event management software and Microsoft Office Suite.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.

Why Hylant?

Since 1935, Hylant has been a family‑owned insurance brokerage built on relationships, trust, and a people‑first mindset. We believe great work is rooted in understanding people — our clients, our communities, and each other — and delivering thoughtful solutions that rise above the expected. Anything But Typical. Everything for You. isn’t just a message; it’s how we show up. It reflects a culture where people come first, careers are supported with purpose, and going above and beyond is the standard, not the exception. At Hylant, you’re more than an employee, you’re part of a team that treats one another like family and works together to make a meaningful impact.

Why Hylant?

A Career That’s Anything But Typical At Hylant, we don’t just offer jobs—we offer careers that grow with you. For over 90 years, our family‑owned business has stood for more than insurance. We stand for people. When you join Hylant, you become part of a family that champions support, respect, flexibility, and a healthy work‑life balance. It’s no surprise we’ve been named a "Best Place to Work in Insurance" for 17 consecutive years. In 2024 alone, Hylant and our incredible team earned 24 awards, celebrating our commitment to workplace culture, community involvement, and individual achievement. We’re proud to be anything but typical in our industry.

Here’s what makes Hylant different

• Opportunity on your terms: Whether you're just starting out or looking to lead, we offer clear career paths, tailored development programs, and the freedom to grow in the direction that fits you best.
• Relationships that build people up: Our culture is rooted in empathy and collaboration. You’ll be surrounded by mentors, teammates, and leaders who care about your success.
• A chance to make a real impact: From serving clients with integrity to giving back to our communities, your work at Hylant will matter—locally and globally.
• We invest in our people through programs like the Hylant Career Academy, Leadership Catalyst, and Hylant MBA, and we celebrate the wins—big and small—along the way.

If you’re looking for a place where you grow, belong, and make a difference, we invite you to explore what makes Hylant a destination for top talent—and a place where you gain so much more.