Event Associate, HQ Events & Experiences

Clearpath; Arlington (VA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

401(k) match

Health & dental plans

Growth opportunities

Job summary

Stand Together’s Ballston Exchange HQ is seeking an Event Associate for HQ Events & Experiences. You will own planning and execution of high‑quality meetings, events, and experiences, collaborating with internal teams to translate objectives into engaging experiences and coordinating spaces, hospitality, technology, and logistics.

The role requires 3+ years in corporate event planning and strong project management.

Qualifications

• 3+ years of experience in corporate event planning, hospitality, meetings and events, or a related field.
• Demonstrated ability to manage multiple events, stakeholders, timelines, and competing priorities in a fast-paced environment.
• Strong project management and organizational skills, with attention to detail and follow-through.
• Consultative, service-oriented approach with ability to understand stakeholder objectives and recommend solutions.
• Experience coordinating event logistics including meeting spaces, catering or hospitality, AV technology, production, and on-site execution.
• Strong judgment and problem-solving skills with ability to adapt when circumstances change.

Responsibilities

• Lead end-to-end planning and coordination of corporate meetings, events, and experiences at Stand Together HQ.
• Serve as consultative partner to internal business partners, uncovering event objectives and audience needs.
• Develop event plans translating objectives into space selection, configurations, agendas, hospitality, tech and logistics.
• Manage multiple events simultaneously with timelines, specs, schedules, and communications.
• Coordinate with Events, IT, AV, Facilities, Security, Hospitality and other teams for seamless execution.
• On-site event lead, anticipate needs, troubleshoot issues, and deliver exceptional experiences.

Skills

Event planning

Project management

Stakeholder coordination

Communication

Problem solving

On-site execution

Hospitality & AV coordination

Tools

Outlook

Word

Excel

PowerPoint

Job description

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’s biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society.

As an Event Associate, HQ Events & Experiences, you will own the planning and execution of high-quality meetings, events, and experiences at Stand Together’s Ballston Exchange headquarters. You will partner closely with internal teams across the Stand Together community to understand their objectives, translate those goals into thoughtful event experiences, and coordinate the people, spaces, technology, hospitality, and other capabilities needed to bring each event to life.

From initial discovery through event execution and follow-up, you will serve as a trusted event partner—anticipating needs, navigating changing priorities, and helping internal business partners create experiences that foster connection, collaboration, and meaningful progress toward Stand Together’s vision. This approach reflects Stand Together’s emphasis on empowering people, creating value for others, and enabling bottom-up contributions toward a shared vision.

How You Will Contribute

• Lead the end-to-end planning and coordination of corporate meetings, events, and experiences hosted at Stand Together’s headquarters.

• Serve as a consultative partner to internal business partners, conducting discovery conversations to understand event objectives, audience needs, desired outcomes, and experience expectations.

• Develop event plans that translate business objectives into thoughtful experiences, including space selection, room configurations, agendas, hospitality, technology, and other logistical requirements.

• Manage multiple events simultaneously, maintaining detailed timelines, event specifications, schedules, and communications from initial planning through execution.

• Partner closely with internal capabilities, including Events, IT, AV, Facilities, Security, Hospitality, and other teams, to ensure seamless coordination and execution.

• Coordinate technology and audiovisual requirements, collaborating with technical partners to ensure presentations, virtual participation, production needs, and other event technology are successfully delivered.

• Recommend and assign appropriate headquarters spaces based on event goals, attendance, room configuration, technology requirements, and availability while stewarding space effectively.

• Serve as an on-site event lead, anticipating needs, troubleshooting challenges, and making real-time decisions to deliver an exceptional experience for hosts and attendees.

• Proactively identify risks, dependencies, and opportunities to improve an event before they affect the attendee experience.

• Navigate last‑minute changes with sound judgment, composure, and clear communication across stakeholders.

• Maintain accurate event information within scheduling and event‑management systems and ensure relevant partners have the information needed to execute successfully.

• Apply organizational guidance related to building operations, space usage, capacity, accessibility, safety, and event protocols.

• Gather feedback from business partners and attendees and use those insights to continually improve events, processes, and the overall HQ experience.

• Identify opportunities to innovate and improve how Stand Together plans and delivers events, sharing knowledge and contributing to the continued development of the HQ Events & Experiences capability.

What You Will Bring

• 3+ years of experience in corporate event planning, hospitality, meetings and events, or a related field, with experience coordinating events from initial concept through execution.

• Demonstrated ability to manage multiple events, stakeholders, timelines, and competing priorities in a fast-paced environment.

• Strong project management and organizational skills, with exceptional attention to detail and follow‑through.

• A consultative, service‑oriented approach with the ability to understand stakeholder objectives and recommend solutions that create an exceptional experience.

• Experience coordinating event logistics including meeting spaces, room configurations, catering or hospitality, audiovisual technology, production, and on‑site execution.

• Strong judgment and problem‑solving skills, including the ability to anticipate challenges and adapt quickly when circumstances change.

• Exceptional written and verbal communication skills and the ability to build trusted relationships with partners at all levels of an organization.

• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, and experience with event‑management, scheduling, or space‑management platforms.

• A collaborative and entrepreneurial mindset with a desire to continually improve how events are planned and delivered.

• Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.

Working Conditions

This role is based at our Ballston Exchange headquarters and requires regular in‑office presence to support the planning and execution of events. Because events may occasionally occur outside standard business hours, flexibility to support early‑morning, evening, or other after‑hours programs as needed is required. Regular interaction with internal business partners and cross‑functional teams is essential to delivering seamless, high‑quality event experiences.

What We Offer

• Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace.

• A meaningful career: Join a passionate community of over 1,400 employees dedicated to improving lives and driving innovative solutions to complex social challenges.

• Commitment to growth: Thrive in a non‑hierarchical environment that empowers employees to discover, develop and apply their unique talents.

Our Values: Working for an organization within the Stand Together philanthropic community is different from many other places. The culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom‑up empowerment. PBM® empowers employees to be entrepreneurial, to innovate, and to continually drive transformation.

We believe diversity fuels creativity, broadens knowledge, and helps drive success. That is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, and respect.

70000 - 85000 USD a year

For this role, the anticipated base salary range is $70,000–$85,000 per year. This role may also be eligible for additional bonus compensation designed to align total compensation with an employee’s overall contribution to the organization.

Our Principles‑Based Management™ (PBM) compensation philosophy is grounded in an individualized approach that rewards the long‑term value each person creates for the organization. Compensation decisions are informed by a variety of factors, including relevant experience, capabilities, demonstrated skills, role responsibilities, and expected contribution. Consistent with this approach, base salary may vary within or outside of the anticipated range based on these considerations.