Administrative Assistant #26106

Trident Technical College; Charleston (SC); On-site; USD 32,000 - 40,000; Full time

Job summary

Trident Technical College's Division of Nursing is seeking Administrative Assistants to provide a wide range of complex and responsible administrative support services to full-time faculty and staff, as well as adjunct instructors. This position will receive visitors to the office and incoming phone calls, provide accurate, pertinent program information and make appropriate referrals.

Minimum requirements include a high school diploma and related work experience; a bachelor’s degree may

Qualifications

• High school diploma or equivalent required; related work experience considered.
• Bachelor’s degree may be substituted for related experience.
• Five years of related work experience with a high school diploma is acceptable.

Responsibilities

• Provide complex and administrative support to full-time faculty, staff, and adjunct instructors.
• Greet visitors and manage incoming calls; provide program information and referrals.
• Prepare and maintain class schedules and input data.
• Assist with budget tracking and office supplies management.
• Support Dean and Department Heads with records and reports.

Skills

Data entry accuracy

Communication

Organizational skills

Customer service

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Job description

Job Responsibilities

Trident Technical College's Division of Nursing is seeking Administrative Assistants to provide a wide range of complex and responsible administrative support services to full-time faculty and staff, as well as adjunct instructors. This position will receive visitors to the office and incoming phone calls, provide accurate, pertinent program information and make appropriate referrals.

Responsibilities also include, but are not limited to:

• Analyzing, compiling, maintaining, revising, and inputting data to prepare class schedules on all campuses and remote instructional sites, integrating multiple factors, including cross-listing, faculty loads, and differing delivery modes and terms.


• Proactively ensuring data integrity and effectively troubleshooting system errors with minimum outside assistance.


• Preparing and completing adjunct contract information, orientation and training, check-ins, and check-outs, interpreting and applying appropriate internal, State, and Federal policies and procedures.


• Planning and coordinating registration, advising, and drop/add for the Division.


• Maintaining and monitoring office budgets; researching and correcting discrepancies; posting expenditures, including the State Credit Card.


• Managing division-wide office supplies inventory, training, and effective utilization of all office equipment by Division managers, faculty, and staff.


• Ensuring all office equipment remains in working order and proactively initiating repairs, replacements, and associated emergency budget requests as needed.

Providing direct support for Dean and Department Heads in maintaining student and personnel records, including travel requests and reimbursement, load and productivity reports, and confidential documents.

Minimum and Additional Requirements

This position requires a high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be submitted for the related work experience. Preferred candidate will have a bachelor’s degree and one (1) year of related work experience, OR an associate degree and three (3) years of related work experience, OR a high school diploma and five (5) years of work experience.

Preferred Qualifications

The ideal candidate will have advanced computer skills and advanced knowledge of software, including Microsoft Office. Knowing institutional guidelines for completing and submitting necessary contracts and supporting documentation is a plus. Demonstrated self-direction, leadership, cooperation, and initiative are essential. Administrative experience working with academic deans, department heads, coordinators, and faculty in higher education is highly desirable. Excellent organizational skills to run effective and efficient office operation is also essential. Excellent verbal and writing skills. The ability to work with diverse customers and staff and initiate and follow through with monthly reports and office management projects. Must have troubleshooting and problem-solving skills and work well in a team environment with limited supervision. Candidate will work within institutional policies and guidelines, managing multiple priorities while exercising sound judgment and discretion.