Event Account Coordinator, Pharmaceutical Events

Augeomarketing; Overland Park (KS); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Augeo Experience is seeking an Event Account Coordinator to craft memorable experiences for clients and attendees, both virtual and in-person. The role requires supervision of multiple projects, strong organization, and proactive communication.

The candidate will support event planning activities, coordinate logistics, and collaborate across departments to ensure quality execution. Hybrid role with office presence in Kansas City area.

Qualifications

• Bachelor’s degree in a related field is preferred.
• Experience in event planning or marketing is desirable.
• Strong multitasking and time-management skills.
• Excellent communication and customer service abilities.

Responsibilities

• Manage attendee communication and registration across channels (hotline, email, mailings).
• Maintain event database with data entry, proofing and reporting.
• Create and edit website, virtual platform, marketing and communications materials.
• Perform admin tasks like cross-checking, data transfers, shipping, and inventory management.
• Research destinations and venues for events.
• Coordinate vendor partnerships for transportation, hotel, and activities for in-person events.
• Take notes during client calls/meetings and provide call recaps.
• Assist in onsite event execution including travel when needed.
• Contribute to overall event concept development.
• Support sales/proposals through research and outreach.
• Participate in staff and team meetings.

Skills

Multitasking

Time management

Attention to detail

Communication

Customer service

Education

Bachelor's Degree

Tools

Excel

Word

Job description

Description

We are looking for an Event Account Coordinator. The ideal candidate for the Event Account Coordinator role is personable, highly organized and self-driven. Because they juggle numerous projects and tasks at a time, the ability to multi-task in a deadline driven environment is crucial. They should also have excellent communication and computer skills.

The Event Account Coordinator works to create memorable experiences (both virtual and in-person) for clients and their attendees. The projects they work on varies widely from meetings to incentives to media events to prize programs and many more. The Event Account Coordinator partners with team members from several departments to execute tasks from each project’s action plan such as industry research, attendee management, content organization and virtual platform development. They will also perform administrative tasks crucial to the success of each project such as crosschecking, data transfer and shipping. Accuracy and quality of work throughout is essential.

This is a hybrid role, where approximately 3 days per week will be spent working from our office location in Kansas City.

You’ll spend your days on the following:

• Manage attendee communication and registration (i.e. hotline, email, mailings).
• Manage event database including data entry, proofing and pulling reports.
• Compose, proof and edit website, virtual event platform, marketing and communication materials.
• Perform administrative tasks such as cross-checking reports, errands, printing, shipping, and inventory management.
• Research and compile organized information on various destinations and venues.
• Quote, compare and partner with vendors throughout planning to book air/ground transportation, hotel rooms and activities (for in-person events).
• Take active role in client calls and meetings by taking notes and providing call recaps.
• Take active role onsite for event execution (approximately 5-10% of the year which could include physical travel or in-office ‘onsite’ execution) long hours with multiple moving parts that need to be closely managed at all times. Constant communication, facilitation, adaptability and problem solving are crucial.
• Contribute to the overall event concept development.
• Assist in the sales and proposal process through research via Internet, phone, and industry publications.
• Take active role in staff and team meetings.
• Energetically represent Augeo Experience’s brand in the community, in the industry, amongst prospective and current clients and internally.

What you need to be successful in this role:

• Bachelor’s Degree. Experience in event planning, marketing or like field is desirable.
• Multi-tasker with ability to prioritize and time manage
• Organized and exceptional attention to detail
• Self-starter and resourceful
• Able to take direction from and work with many different personalities
• Proactive communication skills
• Professional/high-level of customer service
• Flexible and optimistic
• Excellent computer skills (Excel and Word proficiency required)