Evening Youth Programs Administrative Assistant (Part-Time)

Penn State University; Philadelphia (Philadelphia County); Ibrido; USD 28.000 - 41.000; Part-time

Descrizione del lavoro

Penn State Abington is seeking a Klein Life Administrative Assistant to support the smooth operation of youth programs. This in-person, part-time position requires both in-office and remote work and weekend availability.

The role is based at 10100 Jamison Ave, Philadelphia, PA 19116, with hours 3:30 p.m. to 8:15 p.m. from December 1, 2027 to June 18, 2027, with possible extension. Training includes Camp Doc, compliance, and administrative tasks for staff and parents.

Competenze

• Experience in administration, education, recreation, or related field preferred.
• Strong leadership, organizational, and problem-solving skills.
• Works well with multiple managers.
• Proficiency in Microsoft Word.

Mansioni

• Train on and effectively use Camp Doc registration system.
• Be trained in Penn State compliance and ensure staff compliance.
• Attend virtual meetings to learn about Penn State compliance when available.
• Perform mail merges and documents using Microsoft Word.
• Print and organize paperwork for programs daily and assemble materials into binders.
• Ensure binders are on-site and forms are 100% complete; update as systems change.
• Provide administrative support and communicate with staff and parents.
• Assist with scheduling, record-keeping, and data entry; manage health forms, waivers, and emergency contacts.
• Send welcome emails to parents via Camp Doc and explain pickup/drop-off policies.
• Assist with staff management and recruitment as needed, including weekends.
• Organize and store materials, paperwork, and supplies; send newsletters and class updates.
• Ensure compliance with camp policies, safety regulations, and university guidelines.
• Serve as primary contact for parents and handle inquiries; act as authorized adult if instructor/TA unavailable.
• Assist with on-site organization needs (cabinets, supplies).
• Assist and plan December and May graduation activities with program director.
• Complete staff orientation and ensure LRN certificates on file.
• Join Friday meetings focusing on student growth and staff support.
• Other duties as needed.

Conoscenze

Leadership

Organizational skills

Problem solving

Independent work

Strumenti

Microsoft Word

Descrizione del lavoro

Penn State Abington is seeking a Klein Life Administrative Assistant to support the smooth operation of youth programs. This in-person, part-time position requires both in-office and remote work and weekend availability.

The role is based at 10100 Jamison Ave, Philadelphia, PA 19116, with hours 3:30 p.m. to 8:15 p.m. from December 1, 2027 to June 18, 2027, with possible extension. Training includes Camp Doc, compliance, and administrative tasks for staff and parents.