Evening Youth Programs Administrative Assistant (Part-Time)

The Pennsylvania State University; Philadelphia (Philadelphia County); Hybrid; USD 28,000 - 41,000; Part time

Job summary

The Pennsylvania State University is seeking a Klein Life Administrative Assistant for an in-person, part-time evening role supporting youth programs at Abington. The position blends in-office tasks with remote work and requires weekend availability.

Responsibilities include using Camp Doc, mail merges in Word, scheduling, and managing health forms. Prior admin experience and strong organizational skills are essential.

Qualifications

• Background in administration, education, recreation, or related field preferred.
• Strong leadership, organizational, and problem-solving skills.
• Ability to work with multiple managers and meet deadlines.
• Proficiency in Microsoft Word and related office tasks.

Responsibilities

• Train on Camp Doc system and support youth registration processes.
• Provide administrative support and communications with staff and parents.
• Assist with scheduling, record-keeping, and data entry; manage health forms and waivers.
• Send welcome emails to parents; coordinate with program staff and volunteers.
• Handle recruitment tasks and weekend coverage as needed.

Skills

Administrative experience

Organizational skills

Communication

Data entry

Scheduling

Independent work

Tools

Microsoft Word

Camp Doc

Mail merge

Job description

The Pennsylvania State University is seeking a Klein Life Administrative Assistant for an in-person, part-time evening role supporting youth programs at Abington. The position blends in-office tasks with remote work and requires weekend availability.

Responsibilities include using Camp Doc, mail merges in Word, scheduling, and managing health forms. Prior admin experience and strong organizational skills are essential.