Evening Reception & Admin Specialist

Catholic Charities Boston; Boston (MA); On-site; USD 25,000 - 30,000; Part time

Job summary

Catholic Charities Boston is seeking a part-time Administrative Assistant for the Laboure Center, a multi-service facility in South Boston. Handle front desk duties: welcoming visitors, answering phones, routing messages, and maintaining logs.

Support program operations, manage mail, scheduling, and basic records, with occasional off-site or class-related extended hours. The role emphasizes confidentiality, professionalism, and effective communication with staff, clients, and visitors.

Qualifications

• Associate degree, high school diploma or equivalent.
• Experience in a busy office environment with the general public.
• Calm, professional demeanor and attention to detail.
• Polite, professional presentation and problem-solving skills.
• Organized and detail oriented; strong multi-line telephone skills.
• Proficient with Microsoft Office Suite, Outlook, mail merge, editing and Excel.

Responsibilities

• Greet visitors and sign in visitors log; issue badges.
• Answer calls via main directory system and route messages.
• Coordinate desk coverage with Office Manager.
• Update appointment calendar and manage mail process.
• Assist with intake applications and student records (NAHHA).
• Prepare program certificates and related materials as needed.
• Maintain clean and organized work area; report maintenance issues.

Skills

Calm demeanor

Attention to detail

Problem solving

Organized

Telephone skills

Education

Associate degree

High school diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Mail merge

Editing

Excel spreadsheets

Job description

Catholic Charities Boston is seeking a part-time Administrative Assistant for the Laboure Center, a multi-service facility in South Boston. Handle front desk duties: welcoming visitors, answering phones, routing messages, and maintaining logs.

Support program operations, manage mail, scheduling, and basic records, with occasional off-site or class-related extended hours. The role emphasizes confidentiality, professionalism, and effective communication with staff, clients, and visitors.