Evening Medical Office Secretary — Per Diem, 401(k) & Wellness

Nuvance Health; Sharon (CT); On-site; USD 23,000 - 43,000; Part time

Benefits offered by this job

401(k) Retirement Plan

Wellness Programs

Job summary

Sharon Hospital is seeking an Administrative/Clerical professional to perform a range of office duties in the Emergency Department. The role emphasizes independent work, adherence to hospital policies, and support for the director and department staff.

Responsibilities include greeting visitors, answering calls, handling mail, maintaining files, transcribing minutes, and coordinating supplies while supporting performance improvement initiatives.

Qualifications

• High school diploma or equivalent required.
• Previous knowledge of medical terminology preferred for a care environment.
• Must be an organized multitasker with strong written and verbal skills.

Responsibilities

• Greet visitors and direct them as needed.
• Answer and screen phone calls and messages.
• Sort, log and distribute incoming mail; maintain filing system.
• Transcribe minutes, notes and reports from dictated material.
• Order supplies and manage cost containment in purchasing.
• Support other departmental needs and duties as assigned.

Education

High school graduate or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Nuvance Health has a network of convenient hospital and outpatient locations — Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York — plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care. Non-acute care is offered through various affiliates,

Job Summary:

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the director and the department. Participates in the department's and organization’s performance improvement activities.

Duties:

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Demonstrates the ability to be flexible and organized during stressful situations.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Maintains an organized, efficient filing system. Debrides files according to established department and hospital guidelines.
• Records, prepares and distributes meeting minutes.
• Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Transcribes from dictated or written material minutes, memoranda, policies, procedures and reports.
• Accepts other duties as assigned.

Regulatory Requirements:

• High school graduate or equivalent.
• Previous knowledge of medical terminology required ( great role for a care technician looking to step away from direct patient care )
• Must be able to use office software's such as Microsoft, Word, Excel
• Must be an organized multi tasker with strong written and verbal skills

Position Summary:

• Location: Sharon Hospital
• Work Type: Per Diem
• Standard Hours: 8 hr shifts
• Work Schedule: Eve 8
• Work Shift: variable - weekends and holidays as needed
• Department: Emergency Department

EOE, including disability/vets.

Working Conditions:

Manual: significant manual skills/motor coord & finger dexterity

Occupational: Some occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Generally pleasant working conditions

Company: Sharon Hospital

Org Unit: 971

Department: Emergency Department

Exempt: No

Salary Range: $17.00 - $31.36 Hourly

“Available benefits include: 401(k) Retirement Plan and Wellness Programs. Available benefits for union positions may vary in accordance with applicable Collective Bargaining Agreements.”