Evening Legal Secretary: Travel, Docs, & Calendar Remote

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Transportation subsidy

On-site cafeteria

24 days of PTO first year

Job summary

The Washington, DC office of Hawthorne Lane is seeking an experienced Team Legal Secretary to support a team of attorneys from 12:00pm – 8:00pm ET. The role involves coordinating client meetings, travel itineraries, and assisting with critical documents.

This is a hybrid position with potential for occasional remote work after training. We value work/life balance, generous benefits, and competitive compensation.

Qualifications

• Degree and minimum of one year legal administrative experience.
• Strong verbal and written communication skills.
• Proficient typing and MS Office, with document management software experience preferred.

Responsibilities

• Manage attorney calendars, coordinate meetings and conference rooms, and arrange detailed domestic and international travel, including itineraries, ground transportation, and expense reimbursements.
• Provide excellent customer service to internal staff and external clients.
• Prepare documents for upcoming meetings, update the team on approaching deadlines, and follow-through with appropriate documentation for casework management.
• Manage and organize client/matter forms while combing through documents for typos and grammatical errors.
• Prepare and process expense reports and receipts.
• Support attorneys with timekeeping and billing processes.
• Manage incoming assignment requests, following up on deadlines and ensuring tasks are completed appropriately.
• Support special projects delegated by attorneys, in addition to planning client events.

Skills

Legal administrative experience

Typing speed

Strong communication skills

MS Office proficiency

Document management software

Education

Bachelor's degree

Tools

MS Office

Document management software

Job description

The Washington, DC office of Hawthorne Lane is seeking an experienced Team Legal Secretary to support a team of attorneys from 12:00pm – 8:00pm ET. The role involves coordinating client meetings, travel itineraries, and assisting with critical documents.

This is a hybrid position with potential for occasional remote work after training. We value work/life balance, generous benefits, and competitive compensation.