Bid Coordination & Estimating Specialist

IES Electrical; Austell (GA); On-site; USD 52,000 - 76,000; Full time

Job summary

IES Commercial, Inc. – DBA IES Electrical in Austell, GA seeks an Estimating Bid Coordinator to organize bid invitations and related documents, manage logs, and coordinate pricing information from vendors.

You will support estimators and project teams with admin coordination, document control, and turnover activities, while ensuring deadlines are met and high-quality submissions.

Strong organizational skills and proficiency with MS Office and estimating tools are essential.

Qualifications

• Receive, review, and organize bid invitations, RFPs, RFQs, plans, specifications, addenda, and related documents.
• Set up bid tracking logs, calendars, project folders, and document control systems (network drives, Dropbox, company software).
• Assist with quantity takeoffs, basic review of drawings/specs/one-line diagrams (as experience allows).
• Prepare and assemble bid packages, proposals, supporting documentation, pre-qualification packages, and online submissions.

Responsibilities

• Monitor deadlines, distribute amendments/addenda, update plan-holder lists, and ensure nothing is missed before submission.
• Maintain accurate records of bids, communications, quotes, and outcomes in company systems.
• Support estimators and sales/project teams with administrative coordination, data entry, and post-award turnover activities.
• Communicate professionally with customers, manufacturers, internal teams, and GCs regarding status, documentation needs, and clarifications.

Skills

Strong organizational skills

Effective communication

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate degree or related coursework (business, construction management, engineering technology)

Tools

Microsoft Office

Bluebeam

HeavyBid

Job description

IES Commercial, Inc. – DBA IES Electrical in Austell, GA seeks an Estimating Bid Coordinator to organize bid invitations and related documents, manage logs, and coordinate pricing information from vendors.

You will support estimators and project teams with admin coordination, document control, and turnover activities, while ensuring deadlines are met and high-quality submissions.

Strong organizational skills and proficiency with MS Office and estimating tools are essential.