Estimating Project Coordinator

Barts Electric; Liberty (MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO

6 paid holidays

401(k) match

Job summary

Bart's Electric is seeking an Estimating Project Coordinator to support preconstruction and estimating by managing bid opportunities, organizing documentation, and coordinating pricing. You will be the link between business development, vendors, and estimators to streamline the bid process from intake to final submission.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office (Excel).

Qualifications

• Experience in construction estimating support, project coordination, or administrative support (electrical or construction preferred).
• Strong organization, attention to detail, and deadline management.
• Proficiency in Microsoft Office, especially Excel; familiarity with construction/estimating software a plus.
• Ability to read construction plans and specs a plus.
• Excellent communication and follow-through.

Responsibilities

• Receive and process bid invitations and organize documents.
• Extract and summarize key project information from plans and specs for go/no-go decisions.
• Obtain quotes for lighting, gear, generators, and subcontractor scopes.
• Distribute bid documents and manage estimating calendar and deadlines.
• Liaise between business development, estimating, vendors, and operations.
• Help assemble proposals and maintain bid history database.

Skills

Organizational skills

Attention to detail

Deadline management

Excel proficiency

Communication skills

Tools

Microsoft Office

Estimating software (generic)

Job description

Be the engine that keeps our bids organized, accurate, and on time.

Bart's Electric is a full-service electrical and special systems contractor with a reputation for reliability and service that sets us apart in commercial electric. As a merit shop, we reward performance and dedication with real advancement, and we invest in our people through training and career development.

The Role

The Estimating Project Coordinator supports our preconstruction and estimating team by managing bid opportunities, organizing project documentation, coordinating vendor pricing, and ensuring accurate, timely distribution of information. You'll be the key link between business development, vendors, and estimators, streamlining our bid process from intake through final submission.

What You'll Do

Bid Intake & Organization

• Receive and process bid invitations
• Download and organize plans, specifications, and addenda
• Maintain a standardized filing system for all bid documents

Front-End Specification Review

• Extract and summarize key project information (bid dates, pre-bid meetings, job walks, GCs bidding, bonding requirements, tax status, delivery method, scope, and project size)
• Provide a consistent project overview to support go/no-go decisions
• Obtain quotes for lighting, gear, generators, and subcontractor scopes (fire alarm, low voltage, civil, etc.)
• Track and follow up on vendor quotes to ensure coverage
• Maintain and update the vendor/subcontractor contact database
• Organize and distribute quotes to estimators

Bid Coordination

• Distribute bid documents to estimators once assigned by the VP of Estimating
• Maintain and manage the estimating calendar
• Track deadlines and ensure internal milestones are met

Communication & Reporting

• Act as a liaison between business development, estimating, vendors, and operations
• Track bid status and maintain pipeline visibility

Additional Support

• Distribute addenda updates and maintain bidder and GC lists
• Assist with proposal assembly and post-bid organization
• Help build a historical bid and cost database

What You Bring

• Experience in construction estimating support, project coordination, or administrative support (electrical or construction preferred)
• Strong organization, attention to detail, and deadline management
• Proficiency in Microsoft Office, especially Excel; familiarity with construction/estimating software a plus
• Ability to read construction plans and specs a plus
• Excellent communication and follow-through

Pay and Benefits

• Competitive pay
• Medical
• Dental
• Vision
• PTO
• six paid holidays
• 401(k) with a generous match

Bart's Electric is an equal opportunity employer.

Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.