Estimating & Project Controls Specialist - Hybrid in Austin

PCSI - Professional Contract Services, Inc; Austin (TX); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Annual bonus up to 8%

Employer-paid medical, dental, and vis

401(k) with 6% match and Roth options

Disability insurance (short/long-term)

PTO 21 days + holidays

Job summary

PCSI - Professional Contract Services, Inc. is seeking a Project Controls & Estimating Coordinator to support our federal service contracts from the Austin region.

The role focuses on preparing cost estimates for existing contracts, change orders, renewals, and new business opportunities, reviewing scopes, staffing, materials, and subcontractor costs to guide pricing decisions. The position reports to a Director of Operations and collaborates with Operations, Business Development, Finance, and

Qualifications

• Associate’s or Bachelor’s degree in Engineering, Construction Management, Finance, Accounting, Business Management, or equivalent combination of experience and education, required.
• General understanding of Facility Operations and Maintenance (professional or educational/internship) required.
• Minimum of three (3) years of experience in project controls, cost accounting, or cost estimating required.
• Advanced proficiency in Excel required.

Responsibilities

• Serve as a project support resource for Operations leadership, coordinating priorities, meetings, follow-up items, and cross-functional communication.
• Maintain visibility into open action items, deadlines, and project needs by organizing task lists, status updates, and recurring follow-ups with internal stakeholders.
• Support federal service contract operations across lines of business such as Facility Maintenance, Fleet Maintenance, Food Service, Logistics, and Environmental Services.
• Provide internal coordination support in the absence of a region’s senior Operations leader, routing questions and gathering updates.
• Analyze, interpret, summarize, and present administrative, operational, and technical information clearly for internal stakeholders and external sources.
• Estimate the resources needed to perform contract work for existing contracts, change orders, renewals, and new business proposals.
• Review solicitation documents, scopes of work, contract requirements, and technical data to perform preliminary cost analysis.
• Analyze staffing levels, service requirements, equipment needs, material usage, subcontractor costs, and other cost drivers to support pricing decisions and proposal development.
• Coordinate with Operations leaders to assist with change order development.
• Support Business Development with proposal development for new projects and renewals of existing contract work by preparing cost estimates and supporting documentation.

Skills

Advanced Excel

Cost estimating

Cost accounting

Project controls

Communication

Education

Bachelor’s degree in Engineering/Finance/Accounting

Tools

RS Means

MS Project

Maximo

MicroStation/AutoCad

Job description

PCSI - Professional Contract Services, Inc. is seeking a Project Controls & Estimating Coordinator to support our federal service contracts from the Austin region.

The role focuses on preparing cost estimates for existing contracts, change orders, renewals, and new business opportunities, reviewing scopes, staffing, materials, and subcontractor costs to guide pricing decisions. The position reports to a Director of Operations and collaborates with Operations, Business Development, Finance, and