Project Controls Cost Estimator (Facilities Maintenance)

PCSI - Professional Contract Services, Inc; Austin (TX); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Annual bonus up to 8%

Employer-paid medical, dental, and vis

401(k) with 6% match and Roth options

Disability insurance (short/long-term)

PTO 21 days + holidays

Job summary

PCSI - Professional Contract Services, Inc. is seeking a Project Controls & Estimating Coordinator to support our federal service contracts from the Austin region.

The role focuses on preparing cost estimates for existing contracts, change orders, renewals, and new business opportunities, reviewing scopes, staffing, materials, and subcontractor costs to guide pricing decisions. The position reports to a Director of Operations and collaborates with Operations, Business Development, Finance, and

Qualifications

• Associate’s or Bachelor’s degree in Engineering, Construction Management, Finance, Accounting, Business Management, or equivalent combination of experience and education, required.
• General understanding of Facility Operations and Maintenance (professional or educational/internship) required.
• Minimum of three (3) years of experience in project controls, cost accounting, or cost estimating required.
• Advanced proficiency in Excel required.

Responsibilities

• Serve as a project support resource for Operations leadership, coordinating priorities, meetings, follow-up items, and cross-functional communication.
• Maintain visibility into open action items, deadlines, and project needs by organizing task lists, status updates, and recurring follow-ups with internal stakeholders.
• Support federal service contract operations across lines of business such as Facility Maintenance, Fleet Maintenance, Food Service, Logistics, and Environmental Services.
• Provide internal coordination support in the absence of a region’s senior Operations leader, routing questions and gathering updates.
• Analyze, interpret, summarize, and present administrative, operational, and technical information clearly for internal stakeholders and external sources.
• Estimate the resources needed to perform contract work for existing contracts, change orders, renewals, and new business proposals.
• Review solicitation documents, scopes of work, contract requirements, and technical data to perform preliminary cost analysis.
• Analyze staffing levels, service requirements, equipment needs, material usage, subcontractor costs, and other cost drivers to support pricing decisions and proposal development.
• Coordinate with Operations leaders to assist with change order development.
• Support Business Development with proposal development for new projects and renewals of existing contract work by preparing cost estimates and supporting documentation.

Skills

Advanced Excel

Cost estimating

Cost accounting

Project controls

Communication

Education

Bachelor’s degree in Engineering/Finance/Accounting

Tools

RS Means

MS Project

Maximo

MicroStation/AutoCad

Job description

We're adding a Project Controls & Estimating Coordinator to our corporate Operations team, which manages the planning and day-to-day support behind PCSI’s federal service contracts on military installations nationwide. In this role, you’ll prepare cost estimates for existing contracts, change orders, renewals, and new business opportunities by reviewing scopes of work, contract requirements, staffing needs, materials, equipment, subcontractor costs, and other key project details. You’ll partner closely with Operations, Business Development, Finance, Contracts, and other internal teams to gather information, analyze project needs, and support accurate, well-informed pricing decisions.

This position reports to a Director of Operations and supports the full Operations leadership team by helping coordinate priorities, organize project updates, track follow-up items, and keep operational work moving forward across our federal service contracts. We're looking for an estimator or cost accountant who enjoys bringing structure, follow-through, and analytical thinking to complex operational work.

How You’ll Work

• Based primarily at the Corporate Headquarters office in south Austin, TX.
• Monday-Friday hybrid schedule, up to 2 days per week remote.
• Must be located in the Austin, TX metro area.

Benefits Include

• Annual bonus opportunity up to 8%.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

Who We Are

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You’ll Do As Project Controls & Estimating Coordinator

Operations Leadership Support

• Serve as a project support resource for Operations leadership, helping coordinate priorities, meetings, follow-up items, and cross-functional communication.
• Maintain visibility into open action items, deadlines, and project needs by organizing task lists, status updates, and recurring follow-ups with internal stakeholders.
• Support federal service contract operations across lines of business such as Facility Maintenance, Fleet Maintenance, Food Service, Logistics, and Environmental Services.
• Provide internal coordination support in the absence of a region’s senior Operations leader, helping route questions, gather updates, and maintain continuity on operational needs.
• Analyze, interpret, summarize, and present administrative, operational, and technical information clearly for internal stakeholders and external sources as needed.

Project Controls and Cost Estimating

• Estimate the resources needed to perform contract work for existing contracts, change orders, renewals, and new business proposals.
• Review solicitation documents, scopes of work, contract requirements, and technical data to perform preliminary cost analysis.
• Analyze staffing levels, service requirements, equipment needs, material usage, subcontractor costs, and other cost drivers to support pricing decisions and proposal development.
• Partner with Operations, Business Development, Finance, Contracts, and other internal teams to gather information needed to build accurate and complete cost estimates.
• Conduct project performance analysis using earned value techniques.
• Use analytics to interpret, summarize, and report on project performance and organizational trends to internal and external stakeholders.
• Act as cost system administrator for assigned projects, including preparing ad hoc reports, supporting executive-level needs, and assisting Project Managers with project cost information.
• Implement and maintain cost accounting procedures and estimating methods.
• Coordinate with Operations leaders to assist with change order development.
• Support Business Development with proposal development for new projects and renewals of existing contract work by preparing cost estimates and supporting documentation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications

• Associate’s or Bachelor’s degree in Engineering, Construction Management, Finance, Accounting, Business Management, or equivalent combination of experience and education, required.
• General understanding of Facility Operations and Maintenance (professional or educational/internship) required.
• Minimum of three (3) years of experience in project controls, cost accounting, or cost estimating required.
• Advanced proficiency in Excel required.

Preferred Qualifications

• Demonstrated knowledge in RS Means, MS Project, Maximo and/or MicroStation/AutoCad preferred.
• Experience in federal government service contracts or DoD service contracts preferred.

Knowledge, Skills And Abilities

• Requires knowledge of PC functions and Software.
• Operation of Windows applications, MS Word, MS Excel, etc., and related applications.
• Advanced written and oral communication skills.
• Extensive analytical and problem-solving skills.
• Ability to coordinate effectively with internal teams and external stakeholders.
• Ability to be a self-starter and have strong time management skills.
• Ability to work well under pressure, multi-task and handle multiple priorities.
• Ability to work both with minimal supervision and as a team player.

Other Requirements

• Ability to pass criminal, financial, drug, and driving screening.
• Ability to be insured as an authorized driver for the Company.
• Possess a valid driver’s license and maintain good driving record.
• Ability to work any time or day of the week, including weekends and holidays.
• Ability to travel up to 10%.

PCSI does not offer immigration sponsorship for this position. This includes visa types such as H‑1B, TN, and STEM OPT. Please do not apply if you currently require or may require sponsorship now or in the future.

All veterans and/or persons with all types of disabilities are strongly encouraged to apply!