Estimating Coordinator - Structural Steel Fabrication

Tiello; United States; On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive health, dental, and vision

401(k) with company match

Paid time off and company holidays

Career advancement opportunities with…

Professional development opportunities

Job summary

Tiello LLC in Palm City, FL, seeks an Estimating Coordinator to support the estimating team with administrative coordination, bid organization, and day-to-day estimating functions within a structural steel fabrication environment.

The ideal candidate will have 2+ years in construction administration or estimating support, strong MS Office skills, and the ability to coordinate with internal teams and vendors to meet bid deadlines.

Qualifications

• Strong organizational and administrative skills with the ability to manage multiple priorities.
• Experience coordinating documents, deadlines, and project information.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support to the estimating team.
• Assist estimators with coordinating bid opportunities, deadlines, and project requirements.
• Maintain organized bid folders, project files, and estimating documentation.
• Track active bids, upcoming deadlines, and estimating department priorities.
• Help ensure estimators have access to current drawings, specifications, and project information.
• Assist with preparing bid packages, proposals, and supporting documentation.
• Coordinate the distribution and organization of bid documents, including drawings and addenda.
• Monitor incoming bid invitations and organize opportunities for estimator review.
• Maintain bid logs and update project status throughout estimating process.
• Coordinate with general contractors, subcontractors, vendors, and internal departments as needed.
• Assist with gathering pricing, project information, and documentation from vendors and subcontractors.
• Support estimators with bid follow-ups, document requests, and administrative coordination.
• Maintain accurate estimating records, project files, and historical bid information.
• Organize and manage digital documents using Procore, Bluebeam, and Microsoft Office.
• Assist with updating estimating spreadsheets, pricing information, and project tracking reports.
• Ensure project documents are properly organized and accessible to the estimating team.
• Support the preparation of bid summaries, reports, and other estimating-related materials.
• Assist with maintaining consistent estimating processes and documentation standards.
• Collaborate with estimators, project managers, detailing, production, and other internal teams.
• Assist with coordinating project information during estimating and preconstruction.
• Help identify missing information, document discrepancies, and outstanding requests.
• Support communication between estimating team and other departments to maintain timelines.
• Assist with project handoff and documentation when bids are awarded.

Skills

Organization

Administrative skills

Attention to detail

Excel

Outlook

Communication

Team collaboration

Documentation management

Bid coordination

Project coordination

Estimating support

Tools

Procore

Bluebeam

Tekla

ERP systems

Microsoft Office

Job description

Tiello LLC in Palm City, FL, seeks an Estimating Coordinator to support the estimating team with administrative coordination, bid organization, and day-to-day estimating functions within a structural steel fabrication environment.

The ideal candidate will have 2+ years in construction administration or estimating support, strong MS Office skills, and the ability to coordinate with internal teams and vendors to meet bid deadlines.