Estimating Coordinator

Davaco; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

DAVACO is seeking an Estimating Coordinator to support the estimating process from project award through bid review. You will source qualified subcontractors, request quotes, and track pricing, while researching material costs, lead times, budgets, and logistics for projects across the U.S. and Canada.

The role involves significant data entry and reporting in Excel, Smartsheet, and dashboards. The ideal candidate is organized, accurate, efficient, and comfortable communicating with vendors while

Qualifications

• High school diploma or equivalent; related field or trade experience preferred.
• Ability to work self-directed and manage multiple priorities.
• Excellent communication and organizational skills; attention to detail essential.

Responsibilities

• Assist with budgets by understanding plans, updating specifications, and projecting costs.
• Process and file documents in Oracle for assigned Estimators; maintain accurate files.
• Prepare and file documents like purchase orders and sub-contractor agreements; manage billing packages.

Skills

Good interpersonal skills

Excellent written and verbal comms

Administrative experience in a design/

Education

High school or equivalent

Tools

Oracle

Microsoft Office

Project Management Software

Microsoft Outlook

Job description

DAVACO is a leading turn-key solution provider with more than 30 years of experience supporting the world's leading brands with the development, transformation, and maintenance of their physical sites throughout North America. In collaboration with a diversified base of clients, DAVACO delivers scale, speed, and high-quality solutions that solve tomorrow’s challenges today.

Job Description

The Estimating Coordinator supports DAVACO’s estimating process from project award through bid review. Working closely with Sales and Estimators, this role ensures adequate subcontractor and vendor bid coverage by sourcing qualified partners, requesting and tracking quotes, and following up on pricing. The coordinator also researches material costs, lead times, budgets, and logistics for projects across the U.S. and Canada. This position involves significant research and data entry using Excel, Smartsheet, reports, and dashboards. The ideal candidate is organized, accurate, efficient, and comfortable communicating with vendors while managing multiple projects, deadlines, and priorities.

Duties and Responsibilities

• Providing assistance on budgets by understanding plans, requirements, updating specifications, identifying, and helping with projecting costs for each project.
• Process and update all appropriate job file documents and other similar documents for assigned Estimators, in the Oracle System
• Complete, process and file documents such as purchase orders, sub-contractor agreements, lien waivers, job related correspondence, and other required information. Maintain accurate job files.
• Responsible for accurate billing packages, invoice summaries and similar documents. Providing assistance on any job-related items such as deliveries, trucks etc.
• Field phone calls in support of assigned estimators. Follow up on issues for job items needing attention.
• Requires attention to detail and the ability to respond to changing priorities and multiple interruptions.

Job Requirements

• High school or equivalent or related field or relevant trade experience.
• Ability to be self-directed.
• Ability to multitask and maintain confidentiality.
• Ability to organize and prioritize work.
• Excellent organization and multi-tasking skills
• Communicate clearly, professionally, and proactively (both written and verbal) with teammates to ensure timely completion of duties.
• Excellent organizational skills / Strong interpersonal skills essential
• Self-starter /Motivated/Pro-active mindset Must be able to take ownership of assignments.
• Deadline- Oriented
• Able to work in fast paced work environment

Skills

• Good interpersonal skills
• Excellent written and verbal communications skills
• Previous administrative experience in a construction office if applicable preferred.
• Experience with the Oracle system Proficiency in Microsoft Office (Excel), Windows, Project Management Software and Microsoft Outlook preferred.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

DAVACO, Inc. is an Equal Opportunity Employer and Supports a Diverse, Inclusive Work Environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Drug-Free Workplace

We maintain a drug-free workplace and perform pre-employment, random, reasonable suspicion, and post-accident substance abuse testing. We also perform pre-employment background checks.

Applicants with Disabilities

If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at [e-mail] and/or (214)-706-4018.

For jobs located within the United States, DAVACO participates in the Electronic Employment Verification Program known as E-Verify.

Please visit the E-Verify website for more information on this program.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.