Estimating Coordinator

Shimmick; California (MO); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

FSA/HSA options

Employer paid STD/LTD/Life insurance

Job summary

Shimmick is seeking an Estimating Coordinator to support the Irvine, CA estimating team with bid preparation, document control, and subcontractor coordination. You will organize bid documents, track deadlines, and assist with GFE/DBE compliance to ensure timely bids.

The role requires a bachelor's degree or equivalent experience, strong organizational skills, and proficiency with estimating tools such as SmartBid and Building Connected. This is a full-time on-site position in Irvine, CA.

Qualifications

• Bachelor's Degree or demonstrated equivalency of experience/education.
• Experience in construction administration, coordination, or similar.
• Proficiency in estimating software and MS Office Suite.

Responsibilities

• Collect, review, and distribute bid documents, including plans, specifications, Q&A, and addenda.
• Assist in preparing and submitting bid proposals with accuracy.
• Assist in obtaining signatures and approvals for bid documentation.
• Scan in quotes and prepare bid book; maintain organized files.
• Organize, format, and maintain all bid documentation, including subcontractor quotes and records.
• Maintain up-to-date records of bid opportunities, submission status, and awards.
• Coordinate with estimating team, project managers, safety and legal for inputs.
• Schedule internal bid reviews, walk-throughs, and submission approvals.
• Track opportunities on procurement portals and log deadlines.

Skills

Organizational

Multitasking

Communication

MS Office

Education

Bachelor's Degree

Tools

SmartBid

Building Connected

Bluebeam

Cosential

Job description

Overview

Shimmick is seeking a highly talented Estimating Coordinator to be based out of our Irvine CA office. The Estimating Coordinator is responsible for supporting the estimating team in preparing accurate and competitive cost estimates for construction projects. This role involves organizing bid documents, coordinating subcontractor and supplier proposals, managing bid schedules, and assisting in the overall estimating process to ensure timely and efficient bid submissions.

At Shimmick, we are problem solvers. Creative thinkers. Innovators. We approach each project with fresh ideas and big thinking in pursuit of better answers, better outcomes, and better experiences for our clients. We are resourceful, nimble and resilient. We work hard together-and with our clients-to deliver high-quality projects that are on time, on budget and beyond expectations.

Responsibilities

The responsibilities of this position include, but are not limited to the following:

Bid Preparation & Submission

• Collect, review, and distribute bid documents, including plans, specifications, Q&A, and addenda.
• Assist in preparing and submitting bid proposals, ensuring completeness and accuracy.
• Assist in obtaining signatures and approvals for bid documentation.
• Scan in quotes and/or make a bid book and maintain organized files.

Document Control

• Organize, format, and maintain all bid documentation, including subcontractor quotes, certifications, safety records, bonding information, and past project references.
• Maintain up-to-date records of bid opportunities, submission status, and project awards.
• Assist with printing, binding, and delivery of hard copy bids or online bids when required.
• Organize bid folders and help with post-bid follow-up documentation.

Subcontractor & Vendor Coordination

• Distribute bid invitations and project documents to subcontractors and suppliers.

Internal Communication

• Coordinate with the estimating team, project managers, safety, and legal departments to gather all required inputs for each bid.
• Schedule internal bid reviews, walk-throughs, and submission approvals.
• Communicate deadlines and deliverables clearly across teams.

Bid Opportunity Monitoring

• Track and monitor opportunities on procurement portals such as DOT, municipal bidding platforms, and private client portals.
• Log upcoming bids, deadlines, and potential projects for the estimating calendar.
• Assist in entering the pursuits into our CRM platform.

DBE/GFE Compliance & Outreach

• Manage Good Faith Effort requirements which include documentation, advertising and outreach.
• Research and understand each pursuit and Agency's GFE/DBE/SBE requirements for the projects that we pursue.
• Complete all Good Faith Efforts for all pursuits in a timely and organized manner. Manage the estimating team to ensure that GFE/DBE/SBE requirements are considered and complied with during the bidding and close-out process.
• Attend Pre-bid and Outreach meetings as required.
• Attend GFE/DBE/SBE Seminars and trainings.
• Maintain DBE/SBE subcontractor/supplier database (SmartBidNet/Building Connected).
• Assist with DBE compliance with ongoing projects as needed.

Qualifications

Minimum Requirements

• Bachelor's Degree or demonstrated equivalency of experience and/or education.
• Previous experience in construction administration, coordination, or similar experience.

Preferred Qualifications

• Proficiency in estimating software (e.g., Smartbid, Building Connected, Bluebeam, Cosential or similar).
• Strong organizational and multitasking skills.
• Excellent communication and ability to pivot quickly.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Additional Information

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position does not include sponsorship for United States work authorization.

The salary range for this position is between $60,000 - $95,000 per year depending on experience and/or education.

Benefits

• medical, dental and vision coverage
• options to participate in an FSA or HSA
• employer paid STD, LTD, basic life and AD&D, and an Employee Assistance Program
• pet insurance, hospital indemnity, critical illness insurance, legal and identity theft protection

Benefits Eligibility

• These benefits are available to all employees working more than 20 hours per week.
• Employees working less than 20 hours per week are eligible for medical, dental and vision coverage as well as EAP services.