Estimating Bid Coordinator

STRUCTURE RESOURCES; Austell (GA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Structure Resources LLC in Austell, GA is seeking an Estimating Bid Coordinator to support the estimating team with bid invitations, documentation, and vendor pricing, ensuring timely, accurate submissions for commercial, institutional, and industrial projects. The role emphasizes detail orientation, coordination with vendors and internal teams, and willingness to learn electrical drawings and estimating processes.

Direct-hire opportunity with in-person work location.

Qualifications

• 1–3+ years of experience in administrative support or estimating coordination.
• High school diploma required; associate degree or related coursework preferred.
• Strong organizational skills to manage multiple bids and deadlines.
• Proficient with Microsoft Office; Excel, Word, and Outlook.
• Experience with Bluebeam, HeavyBid, or document management software is a plus.
• Ability to coordinate with vendors, subcontractors, customers, and internal teams.

Responsibilities

• Receive and organize bid invitations, RFPs, RFQs, drawings, specs, and addenda.
• Maintain bid tracking logs, calendars, and document control systems.
• Request and follow up on pricing from vendors and subcontractors.
• Prepare bid packages, proposals, prequalification documents, and online submissions.
• Monitor deadlines and ensure timely, accurate submissions.
• Support estimators with administrative coordination and data entry.
• Communicate bid status with customers and internal teams.
• Assist with basic quantity takeoffs and drawing reviews as needed.
• Improve estimating workflows and document organization.

Skills

Administrative support

Estimating coordination

Project coordination

Communication

Attention to detail

Education

High school diploma

Associate degree or business/construction coursework

Tools

Excel

Word

Outlook

Bluebeam

HeavyBid

Job description

Structure Resources is seeking an Estimating Bid Coordinator for a direct-hire opportunity with a growing, nationally recognized electrical contractor. This firm delivers complex electrical projects across commercial, institutional, and industrial sectors, providing design, build, and maintenance services, and is known for quality execution, innovation, and an employee-focused culture.

We're looking for a detail-oriented, highly organized Estimating Bid Coordinator with experience in administrative support, project coordination, estimating, or construction within the electrical industry. This individual will support the estimating team by coordinating bid invitations, organizing project documentation, tracking vendor pricing, and ensuring accurate, timely bid submissions.

This is an excellent opportunity to join an established electrical contractor and contribute to commercial and industrial projects while growing within the estimating department.

What They're Looking For

• 1–3+ years of experience in administrative support, estimating coordination, inside sales, project coordination, or construction; electrical experience preferred
• High school diploma or equivalent required; associate's degree or coursework in business, construction management, or a related field preferred
• Strong organizational skills with the ability to manage multiple bids and deadlines simultaneously
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Experience with Bluebeam, HeavyBid, or document management software is a plus
• Excellent attention to detail, communication, and follow-through
• Ability to coordinate effectively with vendors, subcontractors, customers, and internal teams
• Willingness to learn electrical products, construction drawings, specifications, and estimating processes
• Familiarity with electrical drawings, one-line diagrams, or electrical contracting/distribution preferred

Key Responsibilities

• Receive, review, and organize bid invitations, RFPs, RFQs, drawings, specifications, and addenda
• Maintain bid tracking logs, calendars, project folders, and document control systems
• Request, track, and follow up on pricing from vendors, manufacturers, suppliers, and subcontractors
• Prepare and assemble bid packages, proposals, prequalification documents, and online submissions
• Monitor bid deadlines, distribute addenda, and ensure timely, accurate submissions
• Maintain accurate records of bids, quotes, communications, and project outcomes
• Support estimators and project teams with administrative coordination, data entry, and post-award turnover
• Communicate with customers, general contractors, vendors, and internal teams regarding bid status and documentation
• Assist with basic quantity takeoffs, drawing reviews, and pricing entries as needed
• Help improve estimating workflows, document organization, and overall bid coordination efficiency

Location

Austell, Georgia

Employment Type: Direct Hire

Work Authorization: Candidates must be authorized to work in the United States without current or future employer sponsorship.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person