Bid Estimator Coordinator – Electrical Projects

IES Mission Critical; Austell (GA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Medical-dental-vision insurance

Disability insurance

Life/AD&D insurance

Paid holidays

Paid time off

Job summary

IES Commercial, Inc. – DBA IES Electrical in Austell, Georgia seeks an Estimating Bid Coordinator to manage bid invitations, organize documents, and coordinate pricing with vendors and subcontractors. The role supports estimators, project teams, and customers through accurate data entry and timely submissions.

The position emphasizes deadlines, quality control, and effective communication, with familiarity in electrical drawings and document management tools preferred.

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• 1–3+ years of administrative support, project coordination, estimating support, inside sales, or construction (electrical preferred).
• Strong organizational skills with the ability to manage multiple concurrent bids and tight deadlines.
• Excellent attention to detail, follow-through, and accuracy.
• Proficiency in Microsoft Office (especially Excel, Word, Outlook); experience with estimating or document management tools (Bluebeam, HeavyBid, etc.) is a plus.
• Solid verbal and written communication and customer service skills.
• Ability to learn technical electrical products, drawings, specifications, and processes.
• Preferred: Prior experience reading basic electrical drawings/one-line diagrams or working in electrical contracting/distribution.

Responsibilities

• Receive, review, and organize bid invitations, RFPs, RFQs, plans, specifications, addenda, and related documents.
• Set up and maintain bid tracking logs, calendars, project folders, and document control systems (network drives, Dropbox, company software).
• Request, track, and follow up on pricing and information from manufacturers, vendors, suppliers, and subcontractors.
• Prepare and assemble bid packages, proposals, supporting documentation, pre-qualification packages, and online submissions.
• Monitor deadlines, distribute amendments/addenda, update plan-holder lists, and ensure nothing is missed before submission.
• Maintain accurate records of bids, communications, quotes, and outcomes in company systems.
• Support estimators and sales/project teams with administrative coordination, data entry, and post-award turnover activities.
• Communicate professionally with customers, manufacturers, internal teams, and GCs regarding status, documentation needs, and clarifications.
• Assist with quantity takeoffs, basic review of drawings/specs/one-line diagrams (as experience allows), and help finalize pricing entries.
• Perform other related duties as assigned to support the estimating department.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Learning electrical products

Multi-bid management

Education

High school diploma or equivalent

Associate’s degree or coursework in business/related

Tools

Excel

Word

Outlook

Bluebeam

HeavyBid

Job description

IES Commercial, Inc. – DBA IES Electrical in Austell, Georgia seeks an Estimating Bid Coordinator to manage bid invitations, organize documents, and coordinate pricing with vendors and subcontractors. The role supports estimators, project teams, and customers through accurate data entry and timely submissions.

The position emphasizes deadlines, quality control, and effective communication, with familiarity in electrical drawings and document management tools preferred.