Estimates Assistant (M/F)

AIREKO Companies; Caguas (PR); On-site; USD 30,000 - 48,000; Full time

Job summary

AIREKO is seeking an Estimates Assistant to support the Estimating Department with administrative tasks in a fast-paced construction environment. Proficiency in Excel and Word, solid Salesforce experience, and bilingual Spanish/English are essential.

You will assist in reviewing proposals, organizing bid materials, maintaining records, and coordinating with state agencies to gather project information. This role offers opportunities to grow in a hands-on office setting and contribute to

Qualifications

• Proficiency in Microsoft Office, particularly Word and Excel
• Bilingual abilities (Spanish and English)
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Previous experience in the construction industry is preferred
• Ability to work effectively under pressure in fast-paced environments

Responsibilities

• Assist in reviewing and preparing construction project proposals and bid requirements
• Organize and manage presentations for project bids and related meetings
• Efficiently maintain and update records in Salesforce to track bid statuses and client interactions
• Review and organize bid lists, ensuring all information is current and accurate
• Communicate effectively with state agencies and other external parties to gather and relay relevant project information
• Support the Estimates Manager in administrative tasks, including document preparation and data entry
• Maintain a high level of accuracy and attention to detail in all work outputs

Skills

Bilingual: Spanish/English

Excellent communication

Attention to detail

Time management

Problem solving

Tools

Microsoft Excel

Microsoft Word

Salesforce

Job description

Job Summary

The Estimates Assistant supports the Estimating Department by handling a variety of administrative tasks related to the bidding and proposal processes in our construction company. This role requires a keen eye for detail, proficiency in Excel and Word, and the ability to operate effectively in a fast-paced environment. Being bilingual is essential, as the position involves communicating with diverse stakeholders, including state agencies. Prior experience in the construction industry, although not mandatory, is highly preferred.

Responsibilities

• Assist in reviewing and preparing construction project proposals and bid requirements
• Organize and manage presentations for project bids and related meetings
• Efficiently maintain and update records in Salesforce to track bid statuses and client interactions
• Review and organize bid lists, ensuring all information is current and accurate
• Communicate effectively with state agencies and other external parties to gather and relay relevant project information
• Support the Estimates Manager in administrative tasks, including document preparation and data entry
• Maintain a high level of accuracy and attention to detail in all work outputs

Requirements

• Proficiency in Microsoft Office, particularly Word and Excel
• Bilingual abilities (Spanish and English)
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Previous experience in the construction industry is preferred
• Ability to work effectively under pressure in fast-paced environments

Skills and Competencies

• Excellent communication skills, both written and verbal
• High attention to detail and precision
• Strong time management skills and the ability to meet deadlines
• Problem-solving skills and the ability to think critically
• Stress management skills to handle job demands and tight deadlines

Work Environment

The work environment is primarily office-based. The role involves regular use of office software and communication tools and may require extended periods of sitting and computer use.

Physical Demands

The physical demands are typical of an office environment. This includes the need to sit for extended periods, use of computer equipment, occasional lifting of files or materials up to 20 pounds, and the ability to move around the office or to various locations as needed.

AIREKO is proud to be an Equal Employment Opportunity and ... The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, sexual orientation, gender identity, gender expression, national origin, age, disability status, genetic information, military or veteran status or any other applicable legally protected considerations made unlawful by federal, state, or local laws.